Associate Director, Advancement Administration & Finance

UMass Chan Medical School; Massachusetts; Vor Ort; USD 95.000 - 130.000; Vollzeit

Zusammenfassung

University of Massachusetts Chan Medical School is seeking an Associate Director to oversee day-to-day administration and budgetary operations. You will manage complex accounting for gift processing, department budgets, HR activities, purchasing, vendor contracts, facilities, and asset planning.

Responsibilities include preparing budget reports, reconciling funds, processing journal entries, and supporting audits.

Qualifikationen

• Bachelor's degree required.
• 2 years of budgeting, accounting, or related experience.
• Strong oral and writing skills.
• Team collaboration in a fast-paced environment.
• Excellent attention to detail and organizational skills.
• Self-starter requiring minimal supervision.
• Proficiency with Microsoft Office applications and databases.

Aufgaben

• Reconcile fundraising totals with financial reporting and deposits.
• Prepare and distribute budget reports.
• Supervise fund dispersion among Advancement budgets.
• Process journal entries.
• Coordinate contracts, invoices, bankcards and gift cards submissions and tracking.
• Prepare reports for audits by finance and compliance.
• Manage systems to streamline ordering and asset maintenance.

Kenntnisse

Oral and written communication

Attention to detail

Team player

Self-motivated

Organizational skills

MS Office proficiency

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Jobbeschreibung

General Summary Of Position

Under the general supervision of the Sr. Director of Advancement Administration and Finance or designee, the Associate Director manages the day-to-day operations, including organization, coordination, and management of all administrative and budgetary areas of the department. Performs a wide range of complex accounting functions involved in gift processing and the maintenance of financial records, departmental budgets, HR activities, purchasing, vendor contracts, facilities, and equipment planning.

General Summary Of Position

Under the general supervision of the Sr. Director of Advancement Administration and Finance or designee, the Associate Director manages the day-to-day operations, including organization, coordination, and management of all administrative and budgetary areas of the department. Performs a wide range of complex accounting functions involved in gift processing and the maintenance of financial records, departmental budgets, HR activities, purchasing, vendor contracts, facilities, and equipment planning.

Major Responsibilities

• Works with financial reporting to reconcile fundraising totals and finance deposits.
• Assist in preparation and distribution of budget reports.
• Supervise dispersion of funds among Advancement budgets
• Process journal entries
• Coordinate submission and tracking of department contracts, invoices, bankcards and gift cards.
• Prepares reports for financial and compliance audits for finance department.
• Manage systems and processes to streamline ordering and requests, ensuring all areas are well stocked and maintained.
• Oversee routine services and service providers for the department.
• Manage and execute onboarding and terminating staff, including equipment orders and asset management.
• Maintain personnel files.
• Process timesheets for temporary staff and additional compensation forms for department staff
• Provide back-up gift processing support for department.
• Provides biographical data support in SalesForce CRM as needed.
• Coordinate space renovations and moves with facilities.
• Advise Advancement personnel on human resources, procurement and financial policy and procedures.
• Maintain an ongoing administrative relationship with appropriate UMass Chan departments.
• Responsible for issuing correspondence pertaining to departmental issues and projects.
• Evaluate and implement methods, procedures or develop alternative techniques for processing work or improving operating the efficiency/effectiveness of the department and ensure that proper procedures are followed.
• Coordinate special projects as assigned.
• Perform other duties as required.

Required Qualifications

• Bachelor's degree
• 2 years of budgeting, accounting, administrative, or related experience
• Possesses strong oral and writing skills.
• Works well as member of a team in a fast-paced environment
• Superb attention to fine details
• Self-starter who needs minimal direct oversight and has strong organizational skills
• Proficiency in using Microsoft Office applications and databases

The University of Massachusetts Chan Medical School welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.