Strategic Administrative Specialist for Conservation Programs

Pima County; Tucson (AZ); On-site; USD 50,000 - 68,000; Full time

Job summary

Pima County's Conservation Lands & Resources department in Tucson seeks an Administrative Specialist II to provide advanced administrative support, coordinate invoices and payments, maintain records, and prepare correspondence for executive leadership.

The role emphasizes scheduling, minutes, data management, and ensuring compliance with county policies, with the possibility of leading special projects and guiding staff through procedures.

Qualifications

• Associate’s degree in public or business administration is required and one year of professional experience in public or business administration.
• Preferred three years in admin support and project coordination.
• Experience with drafting professional correspondence and policy documents.

Responsibilities

• Provides complex administrative services to a department or program.
• Negotiates and monitors IGAs, contracts and other agreements.
• Prepares unit budgets and analyzes expenditures and reporting.
• Performs research and prepares written reports for management.
• Communicates policies and procedures to directors and staff.
• Ensures compliance with federal/state statutes and county policy.
• Oversees accounting, payroll, personnel, MIS and purchasing.
• Represents unit at meetings and committees; provides specialized expertise.
• Develops and manages databases for reporting.

Skills

Microsoft Office

Project coordination

Customer service

Executive support

Education

Associate’s degree in public/business administration

One year with Pima County as Administrative Specialist I

Tools

IGAs / Contracts

Job description

Pima County's Conservation Lands & Resources department in Tucson seeks an Administrative Specialist II to provide advanced administrative support, coordinate invoices and payments, maintain records, and prepare correspondence for executive leadership.

The role emphasizes scheduling, minutes, data management, and ensuring compliance with county policies, with the possibility of leading special projects and guiding staff through procedures.