Executive Administrative Specialist – Public Programs

Socket.dev; Tucson (AZ); On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County's Conservation Lands & Resources Department seeks an Administrative Specialist II to provide professional administrative support to the department, collaborate with staff, and assist the Director and Executive Leadership Team in maintaining workflows and effective communication.

Responsibilities include processing payments and invoices, managing record retention, coordinating correspondence, responding to public inquiries, maintaining tracking tools, guiding staff through procedures,

Qualifications

• Associate’s degree in public administration, business administration, management, or closely related field with one year of professional experience.
• One year with Pima County as Administrative Specialist I or closely related role.
• Relevant education/experience substitution may apply.

Responsibilities

• Provides complex administrative services to a department, division, or program.
• Prepares budgets, oversees expenditures, analyzes costs, and prepares reports.
• Interprets policies and procedures and provides guidance to staff and management.
• Coordinates meetings, correspondence, and maintains records; responds to inquiries.

Skills

Microsoft Office Suite

Record keeping

Communication skills

Intergovernmental Agreements (IGA)

Education

Associate’s degree in public administration or related field

One year of professional experience in public or business administration

Job description

Pima County's Conservation Lands & Resources Department seeks an Administrative Specialist II to provide professional administrative support to the department, collaborate with staff, and assist the Director and Executive Leadership Team in maintaining workflows and effective communication.

Responsibilities include processing payments and invoices, managing record retention, coordinating correspondence, responding to public inquiries, maintaining tracking tools, guiding staff through procedures,