Strategic Administrative Specialist - Budget & Programs

City of Dallas; Town of Marilla (NY); On-site; USD 34,000 - 38,000; Full time

Job summary

The City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across accounting, procurement, contract development, budgeting, and related functions.

You will organize records, assist with reports and monthly division analyses, coordinate meetings, and help train staff while ensuring accuracy, compliance, and excellent customer service.

Qualifications

• Education and experience requirements as described in the posting.
• Experience in accounting, procurement, budgeting, and contract administration.
• Strong MS Office skills and ability to learn new systems.

Responsibilities

• Supports accounting, procurement, budgeting and payables/receivables.
• Maintains record keeping; handles petty cash; assists with budget analysis.
• Prepares and disseminates information on agency programs and procedures.
• Coordinates meetings, conferences, and cross-unit projects.
• Compiles data, prepares reports, runs monthly division reports.

Skills

Office administration

Customer service

Data analysis

Record keeping

Meetings coordination

Training staff

Education

High school diploma or GED

Bachelor's degree in business/education/social science

Associate degree + 2 years experience

Bachelor's degree in non-specified field + 2 years experience

Tools

MS Office Suite

Excel

PowerPoint

SharePoint

Microsoft Teams

Job description

The City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across accounting, procurement, contract development, budgeting, and related functions.

You will organize records, assist with reports and monthly division analyses, coordinate meetings, and help train staff while ensuring accuracy, compliance, and excellent customer service.