Administrative Specialist II - Sanitation (Civil Service)

Socket.dev; Marilla (TX); On-site; USD 33,000 - 37,000; Full time

Job summary

City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across departments. You will disseminate information, manage filing systems, and assist with budgeting and procurement tasks.

The role emphasizes handling invoices, reports, and data analysis, with responsibilities in coordinating meetings, preparing presentations, and ensuring compliance with policies and procedures.

Qualifications

• Knowledge of office practices and administrative procedures.
• Customer service techniques to resolve problems.
• Ability to collect and analyze information for accuracy and policy conformance.
• Ability to coordinate, lead and train others.
• Ability to interpret rules, regulations, policies, and procedures.
• Effective verbal and written communication.
• Establishing and maintaining strong working relationships.

Responsibilities

• Performs advanced administrative functions in accounting, procurement, budgeting and AP/AR.
• Supports in planning and recording for department programs and projects.
• Prepares and disseminates information about agency programs and procedures.
• Coordinates meetings, conferences, and seminars across units.
• Generates reports and assists in monthly performance analysis.
• Assists in preparing presentations for administrative hearings.
• Develops and edits publications; supports document and publishing tasks.
• Develops and implements training materials for staff; monitors licenses and paperwork.

Skills

Office practices

Customer service

Info analysis

Training others

Policy interpretation

Verbal & written comms

Relationship building

Education

High school diploma or GED

Job description

Dallas is Growing. Grow With Us.

Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture,

we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.

Job Summary

Performs intermediate-level administrative support or technical program assistance in disseminating information, maintaining filing systems, and performing intermal administrative support work in accounting, procurement, contract developoment, budgeting,

Job Description

Overview

The Administrative Specialist II performs intermediate to advanced level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.

Essential Functions

1 Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending

2 Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.

3 Prepares, interprets, and disseminates information concerning agency programs and procedures.

4 Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.

5 Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.

6 Assists in the preparation of presentations for administrative hearings.

7 Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.

8 Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.

9 Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.

10 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Knowledge of office practices and administrative procedures.

2 Knowledge of customer service techniques to resolve problems and issues.

3 Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.

4 Ability to coordinate, lead and train others.

5 Ability to interpret rules, regulations, policies, and procedures.

6 Communicating effectively verbally and in writing.

7 Establishing and maintaining strong working relationships.

MINIMUM QUALIFICATIONS

EDUCATION

• High school diploma or GED.

EXPERIENCE

• Four (4) years administrative support experience involving three (3) or more of the following:
• Accounts payable/receivable
• Invoice reconciliation and payment
• Correspondence/publication preparation
• Procurement
• Budget analysis/preparation
• Contract administration
• Policy/procedure development
• Records management and/or report writing
• Financial management experience

EQUIVALENCIES

• A bachelor's degree (or higher) in business, education or social science field will meet the education and experience requirements.
• An associate degree in any field plus two (2) years of the specified experience will meet the education and experience requirements.
• A bachelor's degree or higher in a non-specified field plus two (2) years of the required experience will meet the education and experience requirements.

LICENSES AND CERTIFICATIONS

• Some positions may require a valid driver's license and good driving record.

OTHER REQUIREMENTS

• For Aviation: Must be able to pass a TSA Background check

Salary Range

$24.39 - $27.71

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.