Budget & Operations Administrative Specialist

City of Dallas; Dallas (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support for the Animal Shelter program on-site. The role involves disseminating information, maintaining filing systems, and supporting accounting, procurement, contract development, and budgeting tasks.

Responsibilities include coordinating meetings, preparing reports, assisting with training materials, and ensuring documentation compliance.

Qualifications

• Knowledge of office practices and administrative procedures.
• Knowledge of customer service techniques to resolve problems and issues.
• Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.
• Ability to coordinate, lead and train others.
• Ability to interpret rules, regulations, policies, and procedures.

Responsibilities

• Performs a variety of advanced administrative functions; assists with budgeting, procurement, contract development, and accounts payable/receivable.
• Supports department programs and maintains record keeping; handles petty cash and performs general accounting duties.
• Prepares and disseminates information concerning agency programs and procedures.
• Coordinates meetings, conferences, and seminars; facilitates collaboration between units.
• Compiles data, creates reports, and supports performance measurement and analysis.
• Assists in preparing presentations for administrative hearings.
• Designs and edits publications; supports document, marketing, and departmental publishing.
• Develops training materials and provides training for staff; maintains licenses and certifications.

Skills

Office administration

Customer service

Data analysis

Budget analysis

Education

High school diploma or GED

Job description

City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support for the Animal Shelter program on-site. The role involves disseminating information, maintaining filing systems, and supporting accounting, procurement, contract development, and budgeting tasks.

Responsibilities include coordinating meetings, preparing reports, assisting with training materials, and ensuring documentation compliance.