Strategic Administrative Specialist and Meeting Coordinator

Canvas; Eglin Air Force Base (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Canvas is seeking an Administrative Support Specialist to provide advisory and assistance to AFRL Branch offices. You will manage non-personal administrative functions and maintain office organization.

Applicants should identify problems, recommend solutions with minimal supervision, and apply AF directives to government documentation. You will create and manage databases, assist in meetings, and coordinate correspondence and travel orders as needed.

Qualifications

• Ability to work independently and manage non-personal administrative tasks.
• Knowledge of AF directives and procedures for government documentation.
• Proficiency in office organization and management.
• Experience creating, managing, and maintaining databases to track tasks, suspenses, training, mail, and correspondence.
• Assist in meeting organization and preparation, including agendas and scheduling.
• Provide management and maintenance support for office bulletins, displays, and announcements.
• Advise in establishing and maintaining file plans for Government approval.
• Review TDY Orders for compliance and prepare orders for processing.
• Coordinate and distribute orders and tickets to travelers; draft TDY orders for approval.
• Monitor commitments from meetings and adjust calendars to minimize conflicts.
• Coordinate meeting arrangements and schedule conferences.
• Set location, time, materials, and services for meetings; contact attendees as needed.
• Prepare and finalize recurring and nonrecurring correspondence, reports, and documents according to regulations.
• Compose nontechnical and some technical correspondence; requests for information about mission and programs.
• Coordinate correspondence and update tracking systems.
• Prepare documents per regulations and deadlines; ensure timely finalization.
• Review correspondence for grammar, spelling, and punctuation.
• Must be able to work independently.

Responsibilities

• Provide advisory and assistance support to AFRL Branch level offices by managing non-personal administrative functions and providing office organization support.
• Identify problems and recommend solutions with minimal supervision.
• Assist with office documentation and file management in line with AF directives.
• Create, manage, and maintain databases tracking office tasks, suspenses, training, mail, and correspondence.
• Assist in meeting organization, agendas, scheduling, and venue preparation.

Job description

Canvas is seeking an Administrative Support Specialist to provide advisory and assistance to AFRL Branch offices. You will manage non-personal administrative functions and maintain office organization.

Applicants should identify problems, recommend solutions with minimal supervision, and apply AF directives to government documentation. You will create and manage databases, assist in meetings, and coordinate correspondence and travel orders as needed.