Senior Administrative & Operations Specialist

Canvas Inc.; Eglin Air Force Base (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Canvas Inc. in Florida, at Eglin Air Force Base, seeks an administrative support professional to provide advisory and assistance to AFRL branch offices.

You will manage non-personal admin functions, help with office organization, and maintain databases tracking tasks and suspenses. You will assist in planning meetings, prepare agendas and presentations, coordinate TDY orders and official bulletins, monitor commitments from meetings, handle correspondence for the organization, and ensure timely

Responsibilities

• Provide advisory and assistance to AFRL branch offices by managing non-personal admin functions and organizing the office.
• Identify problems and propose solutions with minimal supervision.
• Know AF directives and procedures to support management and prepare government documents; maintain office organization.
• Create, manage, and maintain databases tracking tasks, suspenses, training, mail, and correction of deficiencies in correspondence.
• Assist in meeting organization: develop agenda, schedule, prepare venue, record actions, track items, and perform venue security duties.
• Provide management and maintenance support for official bulletins, displays, and announcements.
• Help establish and maintain file plans for Government approval.
• Review TDY Orders for AF directive compliance and AFRL processes.
• Consolidate and prepare orders for processing and distribute to travelers; draft TDY orders for approval.
• Advise and assist Division/Branch/FOG staff on commitments from meetings; adjust appointments to minimize conflicts.
• Coordinate meeting arrangements and schedule conferences as needed.
• Arrange location, set time, contact participants, and ensure materials and services are available.
• Assist leadership in contacting participants to attend meetings if needed.
• Prepare and finalize recurring and nonrecurring correspondence, reports, and documents with proper format and deadlines.
• Compose nontechnical and some technical correspondence, such as information requests about the organization’s mission and programs; acknowledgments, commendations, or notifications.
• Route correspondence to appropriate offices and update tracking systems and suspense files.
• Prepare documents per regulations and policies in the correct format and ensure timely finalization.
• Review all correspondence for grammar, spelling, capitalization, and punctuation.

Job description

Canvas Inc. in Florida, at Eglin Air Force Base, seeks an administrative support professional to provide advisory and assistance to AFRL branch offices.

You will manage non-personal admin functions, help with office organization, and maintain databases tracking tasks and suspenses. You will assist in planning meetings, prepare agendas and presentations, coordinate TDY orders and official bulletins, monitor commitments from meetings, handle correspondence for the organization, and ensure timely