Strategic Administrative Services Coordinator

CBRE Group, Inc.; Boston (MA); On-site; USD 52,000 - 65,000; Full time

Job summary

CBRE Group, Inc. is seeking an Administrative Services Sr. Coordinator in Boston.

You will provide administrative support across multiple departments, answer calls, greet visitors, and resolve complex inquiries. The role requires strong MS Office skills and prior experience working with diverse teams in a fast-paced environment. You will also manage scheduling, travel arrangements, records, and expense reporting while ensuring confidentiality and professional interactions with clients and staff.

Qualifications

• High School Diploma or GED completed.
• 2-3 years of related administrative experience.
• Ability to explain detailed information clearly within the team.
• Advanced problem-solving skills and independent decision-making.
• Proficiency with Microsoft Office suite is essential.

Responsibilities

• Perform administrative duties including research, updating databases, and preparing collateral materials for mass mailings.
• Answer and route calls to appropriate personnel or voicemail and respond to inquiries.
• Issue visitor passes, validate parking, and maintain guest logs; escort visitors as needed.
• Type, format, and produce documents such as proposals, presentations, and reports.
• Establish and maintain record-keeping and filing systems.
• Train and instruct new or relief reception staff in duties and procedures.
• Schedule appointments and meetings, coordinate travel or conference arrangements.
• Complete expense reports and reconcile receipts.
• Resolve typical and atypical problems in own work area without supervision.

Skills

MS Office proficiency

Excellent communication

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

CBRE Group, Inc. is seeking an Administrative Services Sr. Coordinator in Boston.

You will provide administrative support across multiple departments, answer calls, greet visitors, and resolve complex inquiries. The role requires strong MS Office skills and prior experience working with diverse teams in a fast-paced environment. You will also manage scheduling, travel arrangements, records, and expense reporting while ensuring confidentiality and professional interactions with clients and staff.