Strategic Administrative Projects Specialist

UAB group; Birmingham (AL); On-site; USD 48,000 - 61,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an Administrative Project Specialist to join the Office of Advancement. The role provides administrative, logistical, financial, and business support across the Administration and Fiscal Affairs office and the Advancement Careers team.

It is a full-time, on-site position in Birmingham. Key duties include coordinating candidate communications, onboarding, IT setup, monthly account reconciliation, calendar and conference room management, and

Qualifications

• Bachelor's degree in Business or related field required.
• Five years of related experience required; no substitution.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication and proficiency in Microsoft Office.
• Ability to learn and use current technology, including AI.

Responsibilities

• Coordinate candidate communication and scheduling for on-campus interviews.
• Coordinate new hire onboarding and IT setup.
• Reconcil e monthly accounts and process reimbursements.
• Manage SVP calendar, calls, and conference room scheduling.
• Support SVP when the Executive Assistant is out.
• Perform other duties as assigned.

Skills

Org & time management

MS Office

Communication skills

AI literacy

Project coordination

Autonomy & teamwork

Customer service

Time management

Education

Bachelor's degree in Business or related field

Tools

Asana

Copilot

Microsoft Office

Job description

The University of Alabama at Birmingham is seeking an Administrative Project Specialist to join the Office of Advancement. The role provides administrative, logistical, financial, and business support across the Administration and Fiscal Affairs office and the Advancement Careers team.

It is a full-time, on-site position in Birmingham. Key duties include coordinating candidate communications, onboarding, IT setup, monthly account reconciliation, calendar and conference room management, and