Advancement Operations Specialist – Onsite

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 48,000 - 61,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an Administrative Project Specialist-Advancement to provide administrative, financial, and logistical support within the Office of Advancement. This on-site, full-time role collaborates with hiring managers, supports onboarding and Asana-based processes, and ensures smooth operations for donor relations and major initiatives.

Required: Bachelor's degree in Business or a related field and five years of related experience.

Qualifications

• Bachelor's degree in Business or related field and five years of relevant experience required.
• Work experience may not substitute education requirements.

Responsibilities

• Coordinate candidate communication and scheduling for on-campus interviews.
• Coordinate onboarding meetings and prepare IT needs for new hires.
• Reconcile monthly accounts and document payments.
• Support SVP's Executive Assistant with calendar and meeting logistics.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Verbal and written communication

Microsoft Office

Asana

Attention to detail

Autonomous work

Team collaboration

Project management tools

Education

Bachelor's degree in Business or related field

Tools

Asana

Microsoft Office (Word, Excel, PowerPoint, CoPilot)

Job description

The University of Alabama at Birmingham is seeking an Administrative Project Specialist-Advancement to provide administrative, financial, and logistical support within the Office of Advancement. This on-site, full-time role collaborates with hiring managers, supports onboarding and Asana-based processes, and ensures smooth operations for donor relations and major initiatives.

Required: Bachelor's degree in Business or a related field and five years of related experience.