Advancement Operations & Projects Specialist

ChamberMaster; Birmingham (AL); On-site; USD 48,000 - 61,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) is seeking an Administrative Project Specialist-Advancement to join the Office of Advancement. This on-site, full-time role provides administrative, logistical, financial, and business support for the Advancement Careers team and related offices.

Key duties include coordinating interview communications, onboarding logistics via Asana, reconciling monthly accounts, and supporting senior executives with calendars and document management.

Qualifications

• Bachelor's degree in Business or a related field; five (5) years of related experience required.
• Work experience may NOT substitute for the education requirement.

Responsibilities

• Organize and coordinate candidate communication and scheduling for on-campus interviews.
• Coordinate onboarding meetings and IT needs; ensure training and materials are ready for start dates.
• Reconcile monthly accounts; document and reference payments; process reimbursements.
• Support SVP’s Executive Assistant with calendar management, phone calls, documents, and conference room setup.
• Assist SVP when the Executive Assistant is out; perform other duties as assigned.

Education

Bachelor's degree in Business or related field

5 years of related experience

Tools

Asana

Microsoft Office Suite

Job description

The University of Alabama at Birmingham (UAB) is seeking an Administrative Project Specialist-Advancement to join the Office of Advancement. This on-site, full-time role provides administrative, logistical, financial, and business support for the Advancement Careers team and related offices.

Key duties include coordinating interview communications, onboarding logistics via Asana, reconciling monthly accounts, and supporting senior executives with calendars and document management.