Strategic Administrative & Project Coordinator

Mid-Region Council of Governments; Albuquerque (NM); On-site; USD 40,000 - 55,000; Full time

Job summary

Mid-Region Council of Governments in Albuquerque, NM is seeking an Administrative Support specialist to coordinate calendars, meetings, and leadership scheduling while preparing agendas and meeting materials. The role emphasizes maintaining files, processing partner outreach requests, and supporting data reporting, dashboards, and performance tracking for grants and initiatives.

Ideal candidates have an associate degree and at least two years in administrative roles, with strong organization and

Qualifications

• Associate Degree in Business Administration, Public Administration, Communications, or a related field preferred; experience may substitute for education.
• Two (2) years of experience in administrative support, program coordination, operations support, or a related field.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and reporting tools.
• Experience with data collection, reporting, outreach coordination, and customer service preferred.

Responsibilities

• Manage calendars, meetings, and scheduling for leadership.
• Prepare agendas, meeting materials, minutes, and follow-up items.
• Maintain files, records, policies, procedures, and organizational documentation.
• Process and coordinate partner requests for outreach events, including completing event request forms, gathering outreach materials, and coordinating resources.
• Assist with correspondence, communications, and inquiries from staff, partners, customers, and community organizations.
• Run reports, compile data, and maintain tracking systems to support organizational reporting and performance measurement.

Skills

Organizational skills

Communication skills

Problem-solving

MS Office

Education

Associate Degree in Business Administration, Public Administration, Communications, or related field

Tools

Microsoft Office Suite

Reporting tools

Job description

Mid-Region Council of Governments in Albuquerque, NM is seeking an Administrative Support specialist to coordinate calendars, meetings, and leadership scheduling while preparing agendas and meeting materials. The role emphasizes maintaining files, processing partner outreach requests, and supporting data reporting, dashboards, and performance tracking for grants and initiatives.

Ideal candidates have an associate degree and at least two years in administrative roles, with strong organization and