Administrative Project Coordinator & Front Desk Support

Fashion Institute of Design & Merchandising; Albuquerque (NM); On-site; USD 38,000 - 52,000; Full time

Job summary

HDR is seeking an administrative professional in Albuquerque, NM to support internal and external clients with exceptional service. The role involves multi‑tasking, document management, scheduling, and coordination with project teams.

The ideal candidate holds an associate degree with at least one year of related experience and demonstrates proficiency in Word and Excel, plus a collaborative, employee‑owned mindset.

Qualifications

• Associate degree in a closely related field or a combination of education and relevant experience.
• A minimum of 1 year of related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

Responsibilities

• Provide exceptional service to our internal and external clients to enhance their experience.
• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Project Managers and project teams as needed.
• Assist the Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Produce, proofread, format, organize, and maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence, and other documentation.
• Facilitate contract and fee review.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Process and reconcile invoices and prepare purchase requisitions following procurement procedures.
• Assist with and help coordinate meetings and presentations.
• Create and maintain paper and electronic files.
• Assist with project guides, project reviews, project invoices and expense reports as needed.
• Prioritize tasks in a calm and organized manner.
• Maintain office supplies and place orders as needed.
• Manage deliveries (FedEx, UPS, courier, etc.) including preparation of packages to be sent out.
• Serve as the liaison between third‑party vendors (building management, parking, suppliers, etc.).
• Assist administrative staff as needed.
• Perform other duties as needed.

Skills

Word

Excel

Organization

Communication

Education

Associate degree

Job description

HDR is seeking an administrative professional in Albuquerque, NM to support internal and external clients with exceptional service. The role involves multi‑tasking, document management, scheduling, and coordination with project teams.

The ideal candidate holds an associate degree with at least one year of related experience and demonstrates proficiency in Word and Excel, plus a collaborative, employee‑owned mindset.