Executive Administrative Specialist

Regional Transportation District in; Denver (CO); On-site; USD 60,000 - 84,000; Full time

Job summary

Regional Transportation District in Denver seeks an Administrative Services professional to support executives with calendars, reports, travel, and correspondence, while preparing meeting minutes and ensuring data accuracy and policy compliance.

The role requires an Associate's degree and at least four years of progressive administrative experience, strong communication, budgeting, and MS Office skills, plus the ability to handle confidential information effectively.

Qualifications

• An Associate's degree in business support or administrative services preferred.
• A minimum of four years of progressively responsible administrative experience supporting executive or senior management level personnel.
• Proficiency in basic math.
• Knowledge of budget processing techniques
• Ability to communicate effectively orally and in writing, with good customer service skills, and the use of proper spelling, grammar, and punctuation.
• Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with attention to details.
• Proficient with Microsoft Office Suite.
• Proficient with Outlook.
• Ability to use sound judgment and maintain confidentiality.
• Ability to communicate effectively, orally and in writing.

Responsibilities

• Performs a variety of complex tasks to relieve supervisor of routine operational and administrative details by managing, organizing, prioritizing, completing and/or delegating work and making decisions when appropriate and within established guidelines and policy.
• Provides requested information for operational and technical reports by researching departmental files and records; recording, retrieving data, compiling data/statistics and organizing and presenting information in professional format, which may include tables, charts and graphs.
• Performs administrative functions such as calendar scheduling, correspondence, travel arrangements, incoming and outgoing telephone calls, filing, developing presentations, meeting agendas and meeting minutes with particular emphasis on supervisor needs.
• Serves as liaison and represents the department on various issues with internal and external stakeholders.
• Manages and oversees documents for assigned area, ensuring the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
• Assists supervisor with development and monitoring of assigned budgets.
• All job-related duties as assigned.

Skills

Math proficiency

Budget processing

Communication skills

Time management

Attention to detail

MS Office

Outlook

Confidentiality

Judgment

Education

Associate's degree in business support or administrative services

Tools

Microsoft Office Suite

Outlook

Job description

Regional Transportation District in Denver seeks an Administrative Services professional to support executives with calendars, reports, travel, and correspondence, while preparing meeting minutes and ensuring data accuracy and policy compliance.

The role requires an Associate's degree and at least four years of progressive administrative experience, strong communication, budgeting, and MS Office skills, plus the ability to handle confidential information effectively.