Receptionist/Administrative Project Coordinator

HDR, Inc.; Albuquerque (NM); On-site; USD 38,000 - 52,000; Full time

Job summary

HDR, Inc. in Albuquerque seeks a friendly Receptionist/Administrative Project Coordinator to be the first point of contact for visitors and staff, manage phones, greet guests, and route inquiries.

You will support project teams, prepare documents, schedule calls, assist with meetings, maintain files, and help coordinate procurement and invoice processing. This role emphasizes organization, customer service, and contributing to a collaborative, employee-owned culture.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel; an attitude and commitment to participating in our employee‑owned culture.

Responsibilities

• Provide exceptional service to internal and external clients, enhancing their experience.
• Answer and direct phone calls, greet employees and visitors, schedule conference calls, and distribute mail.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Project Managers and project teams as needed.
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation.
• Facilitate contract and fee review.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Process and reconcile invoices and prepare purchase requisitions following procurement procedures.
• Assist with and help coordinate meetings and presentations.
• Create and maintain paper and electronic files.
• Prioritize tasks in a calm and organized manner.
• Maintain office supplies and place orders as needed.
• Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out.
• Serve as the liaison between third party vendors (building management, parking, suppliers, etc.).
• Assist administrative staff as needed.
• Perform other duties as needed.

Skills

Customer service

Organizational skills

Communication

Microsoft Word

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

As the Albuquerque office Receptionist/Administrative Project Coordinator you will be the first point of engagement for all visitors and staff arriving to the office.

Responsibilities

• Provide exceptional service to internal and external clients, enhancing their experience.
• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Project Managers and project teams as needed.
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Produce, proofread, format, organize and/or maintain a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation.
• Facilitate contract and fee review.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Process and reconcile invoices and prepare purchase requisitions following procurement procedures.
• Assist with and help coordinate meetings and presentations.
• Create and maintain paper and electronic files.
• Prioritize tasks in a calm and organized manner.
• Maintain office supplies and place orders as needed.
• Manage deliveries (FedEx, UPS, Courier, etc.) coming in, going out including preparation of packages getting sent out.
• Serve as the liaison between third party vendors (building management, parking, suppliers, etc.).
• Assist administrative staff as needed.
• Perform other duties as needed.

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.