Strategic Administrative & Programs Coordinator

Forsyth Technical Comunity Clg; Winston-Salem (NC); Hybrid; USD 40,000 - 50,000; Full time

Job summary

Forsyth Tech is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support to the Future Ready Workforce Strategy team in Winston-Salem, NC. You will coordinate calendars, organize events, and prepare documents for divisional leadership and staff.

The role requires strong organizational skills, attention to detail, and excellent written and verbal communication.

Qualifications

• Associates degree from a US-accredited college.
• Three years of full-time experience in a professional setting.
• Work independently with minimal supervision.
• Skilled in the use of Microsoft Office Suite, particularly Word and Excel.
• Excellent written and verbal communication skills.

Responsibilities

• Provide professional administrative and clerical support to the Vice President, directors, and staff within the Future Ready Workforce Strategy division.
• Manage calendars, schedule meetings, coordinate logistics, and prepare meeting materials for divisional leadership and team initiatives.
• Serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Coordinate and support FRWS events, small business development, contract and customized training, career services, employer engagement activities, workforce initiatives, and special projects.
• Prepare, edit, proofread, and distribute correspondence, reports, presentations, agendas, meeting minutes, and other business documents.
• Maintain electronic and paper filing systems, ensuring accurate recordkeeping and compliance with institutional policies and procedures.
• Assist with purchasing, procurement requests, travel arrangements, expense documentation, and budget tracking activities.
• Support grant-funded projects by maintaining documentation, tracking deliverables, and coordinating administrative requirements.
• Collect, organize, and maintain data for reports, dashboards, performance metrics, and strategic planning activities.
• Coordinate conference registrations, professional development activities, and travel logistics for divisional staff.
• Assist with processing contracts, agreements, invoices, and other business-related documentation.
• Support hiring and onboarding activities, including scheduling interviews, preparing materials, and coordinating orientation activities.

Skills

Communication skills

Work independently

Time management

Education

Associates degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Teams

SharePoint

Job description

Forsyth Tech is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support to the Future Ready Workforce Strategy team in Winston-Salem, NC. You will coordinate calendars, organize events, and prepare documents for divisional leadership and staff.

The role requires strong organizational skills, attention to detail, and excellent written and verbal communication.