Administrative Coordinator - Large Animal Clinical Sciences

The Friedman School of Nutrition Science and Policy; Grafton (MA); On-site; USD 38,000 - 53,000; Full time

Job summary

The Friedman School of Nutrition Science and Policy at Tufts University seeks an experienced administrative coordinator to support the department's operations, scheduling, and communications. This role provides high-level administrative support, handling confidential matters and coordinating cross-functional activities.

Responsibilities include coordinating complex calendars, preparing documents and reports, and assisting with HR/payroll transactions.

Qualifications

• High School / GED or college degree substitution may apply.
• Related Experience 5+ years.
• Advanced knowledge of Microsoft Office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Responsibilities

• Provides advanced administrative support and coordinates operations for the department or business unit.
• Serves as a highly visible resource for internal and external constituents; enforces policies and researches/escalates issues.
• Prepares meeting agendas and minutes; responds to routine correspondence.
• Coordinates calendars and schedules complex meetings and logistics, including external groups.
• Oversees daily operations, evaluates workflow and customer service, ensures departments' needs are met.
• Manages databases and data for reports; handles project logistics and event planning.
• Trains new staff and temporary workers; assists with HR/payroll transactions.
• Performs other duties as needed.

Skills

Microsoft Office

Organizational skills

Interpersonal skills

Financial monitoring

Education

High School / GED

College degree may substitute experience

Job description

Overview

The Department of Large Animal Clinical Sciences includes faculty engaged in clinical service, teaching, and research across all aspects of large animal medicine and surgery. The department is home to the Tufts Veterinary Field Service, which promotes the health and well-being of farm animals through environmentally responsible husbandry practices, population-based preventive medicine, and targeted therapies. The Tufts Veterinary Field Service provides veterinary care for livestock and farm companion animals, supporting farm animal owners while offering veterinary students hands-on experience, knowledge, and training to prepare the next generation of large animal veterinarians.

What You'll Do

Under limited supervision, provides advanced administrative support and coordinates operations for department or business unit. Handles confidential situations, resolves problems and serves as primary resource for students, faculty staff and other constituents.

• Serves as highly visible resource for internal and external constituents; explains/enforces department policies and procedures; researches and resolves escalated problems or concerns and may communicate on behalf of managers. May monitor and request updates to website and social media channels and work with marketing and communications team on communications projects and materials.
• Produces and edits complex documents, reports, spreadsheets and material for presentations. Responds to routine correspondence; prepares meeting agendas and minutes.
• Coordinates multiple calendars and schedules complex meetings and logistics that may include external groups/constituents.
• Oversees daily operations of department or business unit. Evaluates workflow, productivity and customer service. Oversees services from university departments to ensure technology, facilities, procurement and other needs are met.
• Oversees databases and file systems. Manipulates and audits data or requests data from other sources for reports for analysis.
• Coordinates plans and logistics for projects and larger scale events. Handles marketing and publicity, communication with speakers and coordination of venue. Tracks project timelines and deliverables.
• Monitors and tracks expenditures, researches and resolves problems, prepares reports, assists with assigned projections and works with department/unit leadership as needed. May assist with monitoring grants and contracts.
• Trains new support staff, students and temporary help. May provide direction, guidance and feedback on work performance. Prepares and monitors human resources and payroll transactions.
• Performs other duties as needed.

What We're Looking For

Basic Requirements

Knowledge and experience typically acquired by:

• High School /GED
• College degree may serve as a substitute for some years of experience
• Related Experience 5+ years
• Knowledge & Skills as Typically Acquired Through
• Advanced knowledge of Microsoft office suite.
• Ability to monitor financial transactions.
• Strong organizational and interpersonal skills.

Pay Range

Minimum $27.85, Midpoint $33.15, Maximum $38.50

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.