Strategic Administrative Coordinator, Space & Events

University of Pennsylvania; Pennsylvania; On-site; USD 30,000 - 34,000; Full time

Job summary

University of Pennsylvania is seeking an Administrative Coordinator for Space & Events within University Life. The role provides administrative support, manages the Executive Director’s calendar, coordinates meetings, handles records, and supports budgeting and office procedures.

Ideal candidates have strong customer service skills, 5–7 years of experience in admin roles, and proficiency in Microsoft Office.

Qualifications

• 5–7 years of administrative support experience required.
• Experience in higher education or event management preferred.
• Strong customer service orientation and interpersonal skills.
• Excellent knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Access, Outlook).
• Able to multitask in a fast-paced environment.

Responsibilities

• Coordinates recurring departmental administrative processes, meetings, correspondence, requests, and workflows.
• Manages and coordinates the Executive Director's calendar and scheduling with university leaders and external stakeholders.
• Maintains departmental records and organizes information for accessibility and continuity.

Skills

Customer service

Multitasking

Communication

Independent work

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Office

Outlook

Excel

Access

Job description

University of Pennsylvania is seeking an Administrative Coordinator for Space & Events within University Life. The role provides administrative support, manages the Executive Director’s calendar, coordinates meetings, handles records, and supports budgeting and office procedures.

Ideal candidates have strong customer service skills, 5–7 years of experience in admin roles, and proficiency in Microsoft Office.