Strategic Administrative Coordinator - Office & Projects

Ayres; Cheyenne (WY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

ESOP & 401K

PTO & Holidays

Flexible Schedule

Job summary

Ayres Associates seeks an organized office administrator to support the Cheyenne office under the VP. You will manage contracts, office operations, and budgeting while coordinating proposals and client relations. Strong writing and detail orientation are essential.

Responsibilities include project opportunities in CRM, document formatting, conference logistics, and special projects to improve office efficiency. A bachelor’s degree or 5+ years’ experience is required.

Qualifications

• Bachelor's degree or 5+ years of related experience.
• High level of confidentiality, attention to detail, accuracy, productivity, and communication skills.
• Ability to work independently, efficiently, and be organized.
• Ability to work with a varied team and develop strong relationships.

Responsibilities

• Opportunity Coordination & Management – Ensure project opportunities and client contacts are entered into CRM.
• Office Management – Coordinate with office staff on equipment, expenses, cleaning, and office needs.
• Office Administration – Lead administration to support office needs and improve efficiency.
• Document Management and Formatting – QC grammar/formatting; ensure filing and delivery to clients.
• Strategic Planning Support – Assist VP and managers with planning, tracking, and budgets.
• Proposal Management – Assist with go/no-go forms and proposal data.
• Conference Management and Support – Manage registrations, budgets, handouts, and equipment.
• Project Support – Provide data collection, QC, printing, and report delivery.
• Special Projects – Design graphics or visual aids as requested.

Skills

Confidentiality

Attention to detail

Accuracy

Productivity

Communication

Education

Bachelor's degree or 5+ years experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

InDesign

Adobe Suite

Deltek

CRM Software

Job description

Ayres Associates seeks an organized office administrator to support the Cheyenne office under the VP. You will manage contracts, office operations, and budgeting while coordinating proposals and client relations. Strong writing and detail orientation are essential.

Responsibilities include project opportunities in CRM, document formatting, conference logistics, and special projects to improve office efficiency. A bachelor’s degree or 5+ years’ experience is required.