Strategic Office & Projects Coordinator

Ayres Associates; Cheyenne (WY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

ESOP

401K with match

PTO and holidays

Floating holidays

Flexible work schedule

Job summary

Ayres Associates in Cheyenne, WY seeks an organized administrative professional to support the Cheyenne office under the VP. You will manage contracts, budget tracking, office operations, and document quality, while coordinating proposals, conferences, and project support to help the team run efficiently.

The role requires strong communication, independent work ability, and experience with Microsoft Office, Deltek, CRM systems, and Adobe tools.

Qualifications

• Bachelor's degree or 5+ years of related experience.
• High level of confidentiality, attention to detail, accuracy, productivity, and communication skills.
• Ability to work independently, efficiently, and be organized.
• Ability to network and develop strong relationships with others.
• Experience with Microsoft Word, Excel, PowerPoint, Publisher, InDesign, Adobe, Deltek, CRM Software, and more.
• Superior writing, research, project management, and organizational skills.
• Ability to lift up to 30-lbs and valid driver's license with good driving record.

Responsibilities

• Opportunity Coordination & Management – enter divisional opportunities and client contacts into CRM.
• Office Management – coordinate equipment, expenses, cleaning and other office needs.
• Office Administration – lead administration to support the office with decision-making authority for efficiency.
• Document Management & Formatting – ensure high-quality final documents and proper filing.
• Strategic Planning Support – assist VP and managers with corporate planning, tracking, and budgets.
• Proposal Management – assist with go/no-go forms and proposal information.
• Conference Management & Support – manage registrations, budgets, handouts, equipment.
• Project Support – provide support such as social posts, data compilation, QC, production.
• Special Projects – design graphics/tables or other visuals for strategic initiatives.

Skills

Confidentiality

Attention to detail

Communication

Independent work

Team collaboration

Project management

Writing

Microsoft Office

CRM Software

Deltek

Education

Bachelor's degree in related field

Tools

Microsoft Word

Excel

PowerPoint

Publisher

InDesign

Adobe Suite

Deltek

CRM Software

Job description

Ayres Associates in Cheyenne, WY seeks an organized administrative professional to support the Cheyenne office under the VP. You will manage contracts, budget tracking, office operations, and document quality, while coordinating proposals, conferences, and project support to help the team run efficiently.

The role requires strong communication, independent work ability, and experience with Microsoft Office, Deltek, CRM systems, and Adobe tools.