Strategic Administrative & Budget Coordinator

Kern Community College District; Bakersfield (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Kern Community College District in Bakersfield, CA is seeking an experienced administrative support professional to assist an assigned program. You will handle a wide range of tasks from budget preparation to correspondence and calendar management.

The role requires strong organizational skills, discretion, and proficiency with word processing and spreadsheets. You will collaborate with multiple departments, staff, and external partners to ensure smooth operations.

Qualifications

• Associate degree and four years of increasingly responsible secretarial experience.
• Knowledge of modern office practices, procedures and equipment.
• Experience with budgeting, financial record-keeping and audit basics.
• Proficiency in word processing and spreadsheet software; strong in English usage.

Responsibilities

• Provide administrative support to an assigned program and assist with special projects.
• Answer telephones, screen callers, and respond to inquiries on regulations and procedures.
• Participate in budget preparation, monitor expenditures, and prepare budget summaries.
• Maintain calendar of activities and coordinate meetings with departments and external parties.
• Organize confidential filing systems and handle office equipment and data entry.
• Draft correspondence and prepare annual/quarterly administrative reports.
• Assist in recruitment activities and maintain staff-related records.
• Perform related duties as assigned.

Skills

Administrative support

Budgeting

Communication

Office coordination

Scheduling

Record keeping

Customer service

Education

Associate degree

Tools

Word processing

Spreadsheets

Data entry / databases

Job description

Kern Community College District in Bakersfield, CA is seeking an experienced administrative support professional to assist an assigned program. You will handle a wide range of tasks from budget preparation to correspondence and calendar management.

The role requires strong organizational skills, discretion, and proficiency with word processing and spreadsheets. You will collaborate with multiple departments, staff, and external partners to ensure smooth operations.