Strategic Administrative Assistant to Program Manager

State of Hawaiʻi; Honolulu (HI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave

Health insurance

Group life insurance

Retirement plan

Job summary

State of Hawaiʻi seeks Administrative Assistant staff to provide essential secretarial services for a program manager and to support planning, budgeting, and liaison activities on Oahu. Roles span I–IV levels with increasing complexity and supervisory responsibilities.

The positions emphasize professional clerical work, filing systems, travel arrangements, and the ability to handle confidential matters in a statewide program environment. Continuous civil service benefits apply.

Qualifications

• Six (6) months of general experience involving English grammar, spelling and arithmetic; reading and understanding instructions, and clear writing and speaking.
• Level I requires one year of progressively responsible typing or clerical work with familiarity with filing, travel arrangements, correspondence, and basic computer applications.
• Level II/III require two years of secretarial/clerical work with broader duties; Level III adds extra responsibilities and judgment.

Responsibilities

• Provide secretarial services for a program manager; assist with planning, programming, budgeting, and liaison activities.
• Serve as secretary to the manager, facilitating workflow and coordination within and outside the organization.
• Admin Assistant I: may supervise and perform complex clerical tasks as delegated.
• Admin Assistant II: handles highly complex clerical work and supervises others as needed.
• Admin Assistant III/IV: secretary to statewide programs and managers in extensive organizations.

Skills

Typing

Secretarial experience

Clerical work

Office machinery

Tools

Word processing

Spreadsheets

Databases

Job description

State of Hawaiʻi seeks Administrative Assistant staff to provide essential secretarial services for a program manager and to support planning, budgeting, and liaison activities on Oahu. Roles span I–IV levels with increasing complexity and supervisory responsibilities.

The positions emphasize professional clerical work, filing systems, travel arrangements, and the ability to handle confidential matters in a statewide program environment. Continuous civil service benefits apply.