Strategic Administrative Assistant — Office & Ops Support

The Hiller Companies; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Hiller Companies, LLC has an immediate opening for an Administrative Assistant. The role focuses on maintaining operational efficiency and supporting front-desk and various administrative functions within a dynamic fire protection and safety solutions company.

The Administrative Assistant contributes to the office’s productivity by managing day-to-day operations, facilitating communication, and providing critical support to staff and management in a Mobile, Alabama setting.

Qualifications

• Proven ability to support administrative functions across an office environment.
• Experience assisting front-desk or reception duties and managing basic clerical tasks.
• Strong organizational skills and attention to detail in filing, data entry and reporting.

Responsibilities

• Manage day-to-day office operations including phone, mail, supplies and vendor coordination.
• Maintain electronic and physical filing systems and record-keeping.
• Assist with expense reimbursements and travel arrangements as needed.
• Support simple data entry and maintain dashboards/spreadsheets used by branch leadership.
• Identify and propose administrative process improvements (forms, workflows, digital filing).
• Back up other site admins or supervisors during absences and cross-train on critical tasks.
• Perform other duties as assigned by management.

Skills

Office administration

Front desk

Data entry

Communication

Travel arrangements

Spreadsheets

Tools

Spreadsheets

Job description

The Hiller Companies, LLC has an immediate opening for an Administrative Assistant. The role focuses on maintaining operational efficiency and supporting front-desk and various administrative functions within a dynamic fire protection and safety solutions company.

The Administrative Assistant contributes to the office’s productivity by managing day-to-day operations, facilitating communication, and providing critical support to staff and management in a Mobile, Alabama setting.