Administrative Assistant

The Hiller Companies; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Hiller Companies, LLC has an immediate opening for an Administrative Assistant. The role focuses on maintaining operational efficiency and supporting front-desk and various administrative functions within a dynamic fire protection and safety solutions company.

The Administrative Assistant contributes to the office’s productivity by managing day-to-day operations, facilitating communication, and providing critical support to staff and management in a Mobile, Alabama setting.

Qualifications

• Proven ability to support administrative functions across an office environment.
• Experience assisting front-desk or reception duties and managing basic clerical tasks.
• Strong organizational skills and attention to detail in filing, data entry and reporting.

Responsibilities

• Manage day-to-day office operations including phone, mail, supplies and vendor coordination.
• Maintain electronic and physical filing systems and record-keeping.
• Assist with expense reimbursements and travel arrangements as needed.
• Support simple data entry and maintain dashboards/spreadsheets used by branch leadership.
• Identify and propose administrative process improvements (forms, workflows, digital filing).
• Back up other site admins or supervisors during absences and cross-train on critical tasks.
• Perform other duties as assigned by management.

Skills

Office administration

Front desk

Data entry

Communication

Travel arrangements

Spreadsheets

Tools

Spreadsheets

Job description

The Hiller Companies, LLC has an immediate opening for Administrative Assistant.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary: The Administrative Assistant is responsible for maintaining operational efficiency and supporting various administrative functions, including front-desk/reception. This position encompasses a wide range of clerical, organizational, and support tasks essential to the smooth operation of the office environment. The Administrative Assistant contributes significantly to the overall productivity and effectiveness of the business by managing day-to-day operations, facilitating communication, and providing crucial support to staff and management.

Key Responsibilities

• Manage day-to-day office operations including but not limited to phone, mail, supplies and vendor coordination.
• Maintain electronic and physical filing systems (permits, drawings, equipment records, contracts).
• Assist with expense reimbursement and travel arrangements as needed.
• Support simple data entry and maintain dashboards/spreadsheets used by branch leadership.
• Identify administrative process improvements (forms, workflows, digital filing).
• Back up other site admins or supervisors during absences; cross-train on critical tasks.
• Other duties as assigned by management.