Project Administrator

Hillerfire; New Castle (DE); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation package

Health, dental & vision insurance

Retirement plans

Paid time off

Job summary

The Project Administrator at The Hiller Companies, LLC will work closely with project managers and branch leaders to keep projects and service assignments on track, managing day-to-day office operations and serving as the interface between team members and customers.

Responsibilities include booking work, supporting administrative processes, coordinating insurance, and billing support, with additional duties as assigned.

Qualifications

• High School Diploma/GED required; some college preferred.
• 2 years’ administrative or customer support experience required.
• Experience supporting installation and/or service in fire/life safety industry preferred.
• Strong time management and organizational skills.
• High degree of accuracy and attention to detail.
• Clear and concise oral and written communication.

Responsibilities

• Book awarded work in accounting and timekeeping systems.
• Assist branch leaders in administrative functions including change orders, close-out documents and schedule confirmations.
• Coordinate project insurance by requesting certificates of insurance.
• Organize and implement policies and procedures.
• Provide billing support to the accounting team.
• Support daily administrative tasks for the department.
• Provide administrative support to Branch Manager and Operations Manager.
• Other duties as assigned.

Skills

Time management

Organizational skills

Communication skills

Independent work

Team collaboration

Education

High School Diploma/GED

Tools

MS Office Suite (Excel, Word)

Job description

The Hiller Companies, LLC has an immediate opening forProject Administrator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary:

The Project Administrator works closely with the project managers and other branch leaders to ensure that projects and service assignments stay on track and meet quality standards.They are involved in the day-to-day operations of the office and serve as an interface between team members and customers.

Key Responsibilities:

• Book awarded work assignments in the accounting and timekeeping systems.
• Assistbranch leaders in all administrative functions and processesincluding change orders, close-out documents and schedule confirmation.
• Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance.
• Organize and implement formulated policies and procedures.
• Provide billing support to the accounting team.
• Assistwith the daily responsibilities of the administrative department.
• Provide administrative support to the Branch Manager and Operations Manager.
• Other duties as assigned.

Location(s)

21 Bellecor Drive, New Castle , Delaware 19720 , United States

Requirements

What we are looking for:

• High School Diploma/GED required. Some college preferred.
• 2years’ administrativeor customer supportexperienceisrequired.
• Experience supporting installation and/or service inthe fire/life safety industry is preferred.
• Strong time management and organizational skills.
• High degree of accuracy and attention to detail.
• Ability to work independently or as part of a team.
• Clear and concise oral and written communication skills.
• Proficiency with MS Office Suite, especially Excel and Word.
• Overall PC Proficiency with the ability to learn and master work specific programs.
• Strong organizational and time management skills with the ability to prioritize tasks and ensure accurate completion of assigned work.

Physical Requirements:

• Must be able to sit for long periods of time
• Must be able to effectively use standard office equipment such as computers, phones, photocopiers,filing cabinets, and fax machines
• Must be able to perform some repetitive motions while using a computer
• While performing the duties of this job, the associate is regularly required to talk or hear. The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values: Passion to Perform, Trust to Act, Act Responsibly and Make It Fun.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers and together let's make the world a safer place.

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