Project Administrator

The Hiller Companies; New Castle (DE); On-site; USD 40,000 - 52,000; Full time

Job summary

The Hiller Companies, LLC seeks a Project Administrator to support project managers and branch leaders with daily office operations. You will help keep projects on track and act as the main interface between team members and customers.

Responsibilities include coordinating scheduling, insurance certificates, billing support, and documentation, contributing to quality service in a company with 100+ years in fire protection.

Responsibilities

• Answer incoming phone calls.
• Book awarded work assignments in the accounting and timekeeping systems.
• Assist branch leaders in all administrative functions and processes including change orders, close-out documents and schedule confirmation.
• Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance.
• Organize and implement formulated policies and procedures.
• Provide billing support to the accounting team.
• Assist with the daily responsibilities of the administrative department.
• Provide administrative support to the Branch Manager and Operations Manager.
• Other duties as assigned.

Job description

The Hiller Companies, LLC has an immediate opening for Project Administrator.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary

The Project Administrator works closely with the project managers and other branch leaders to ensure that projects and service assignments stay on track and meet quality standards. They are involved in the day-to-day operations of the office and serve as an interface between team members and customers.

Key Responsibilities

• Answer incoming phone calls.
• Book awarded work assignments in the accounting and timekeeping systems.
• Assist branch leaders in all administrative functions and processes including change orders, close-out documents and schedule confirmation.
• Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance.
• Organize and implement formulated policies and procedures.
• Provide billing support to the accounting team.
• Assist with the daily responsibilities of the administrative department.
• Provide administrative support to the Branch Manager and Operations Manager.
• Other duties as assigned.