Strategic Administrative Assistant – Legal & Consulting

McGuireWoods Consulting; Richmond (VA); On-site; USD 42,000 - 62,000; Full time

Job summary

McGuireWoods Consulting in Richmond, VA is seeking an Administrative Assistant to provide comprehensive support to a team of timekeepers. The role will manage schedules, coordinate meetings, book travel, process expenses, and handle time entry for both legal and consulting sides.

A proactive, detail-oriented candidate with strong organizational and communication skills is needed to meet deadlines in a fast-paced environment.

Qualifications

• Bachelor's degree preferred with at least two years of administrative experience.
• Ability to work independently and as part of a team.
• Proficient in Excel, Word, PowerPoint, and Canva; strong communication and editing skills.

Responsibilities

• Support timekeepers with scheduling, calendaring, and meeting coordination.
• Follow up with timekeepers to ensure timely billing.
• Perform time entry on both legal and consulting sides.
• Highly organized, detail-oriented, proactive, and able to prioritize across multiple tasks.
• Book travel, conference registration, and arrange appointments.
• Process expense-related items (invoices, reimbursements, check requests) using Chrome River.
• Draft correspondence and documents in proper format; manage incoming/outgoing mail and secure document retention.
• Perform research and general administrative duties (copying, scanning, faxing) as requested.
• Assist with office functions, events, and support other staff as needed.

Skills

Attention to detail

Organizational skills

Multitasking

Communication

Education

Bachelor's degree

2+ years administrative experience

Tools

Excel

Word

PowerPoint

Canva

Job description

McGuireWoods Consulting in Richmond, VA is seeking an Administrative Assistant to provide comprehensive support to a team of timekeepers. The role will manage schedules, coordinate meetings, book travel, process expenses, and handle time entry for both legal and consulting sides.

A proactive, detail-oriented candidate with strong organizational and communication skills is needed to meet deadlines in a fast-paced environment.