Administrative Assistant for Timekeepers — Billing & Scheduling

McGuireWoods LLP; Richmond (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

McGuireWoods LLP in Richmond seeks an Administrative Assistant to provide comprehensive admin support for a team of timekeepers. The role handles schedules, meetings, travel, expenses, and time entry for both legal and consulting sides, ensuring deadlines and billing accuracy.

Strong organizational and communication skills, plus adaptability to individual work styles, are essential. The successful candidate will work in the office five days a week, contributing to a dynamic, collaborative

Qualifications

• Bachelor's degree preferred and a minimum of two years of administrative experience; or equivalent combination of education and experience.
• Ability to work independently and as part of a team.
• Ability to think clearly, react positively, and evaluate situations to determine appropriate action under pressure.
• Able to quickly learn new methods and technologies.
• Proficient in Excel, Word, PowerPoint, and Canva.
• Excellent communication, proofreading, and editing skills.
• Strong planning and organizational skills.
• Ability to handle multiple tasks simultaneously.
• Ability to maintain confidentiality.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient, high-impact work.

Responsibilities

• Support timekeepers with scheduling, calendaring, and meeting coordination.
• Follow up with timekeepers to ensure timely billing.
• Perform time entry on both legal and consulting sides.
• Highly organized, detail-oriented, proactive, and able to prioritize across multiple tasks.
• Book travel, conference registration, and arrange appointments.
• Process expense-related items (invoices, reimbursements, check requests) using Chrome River.
• Draft correspondence and documents in proper format; manage incoming/outgoing mail and secure document retention.
• Perform research and general administrative duties (copying, scanning, faxing) as requested.
• Assist with office functions, events, and support other staff as needed.

Skills

Excel

Word

PowerPoint

Canva

Communication

Attention to detail

Organization

Multitasking

Confidentiality

AI tools

Education

Bachelor's degree preferred

Tools

Chrome River

Harvey

Copilot

Job description

McGuireWoods LLP in Richmond seeks an Administrative Assistant to provide comprehensive admin support for a team of timekeepers. The role handles schedules, meetings, travel, expenses, and time entry for both legal and consulting sides, ensuring deadlines and billing accuracy.

Strong organizational and communication skills, plus adaptability to individual work styles, are essential. The successful candidate will work in the office five days a week, contributing to a dynamic, collaborative