Strategic Administrative Assistant, Health Sciences & Trades

College-of-Eastern-Idah; Idaho Falls (ID); On-site; USD 37,000 - 52,000; Full time

Job summary

The College of Eastern Idaho invites applications for an Administrative Assistant I, supporting Health Sciences & Trades division programs. The role enhances program operations through letters, reports, and records while coordinating meetings, travel, and events.

You will liaise with faculty, staff, and external stakeholders, maintain confidential records, and assist with accreditation and end-of-year reporting. A college degree and strong MS Office skills are preferred.

Qualifications

• 1 year of experience as an administrative assistant or in a business office
• 2-5 years of experience in an administrative assistant role
• Proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to multitask and prioritize work
• Willingness to learn new technologies
• Incumbent must reside in Idaho (Currently CEI does not sponsor Visas)
• Highly proficient in Excel
• Healthcare and/or Trades experience
• Experience working in higher education
• College degree
• Working knowledge of FERPA
• Bilingual (Spanish)

Responsibilities

• Compose letters, correspondence, and memos
• Compile and analyze information from a variety of sources to prepare reports
• Create, process, and maintain documents and administrative records
• Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards
• Answer and direct incoming calls, providing accurate information and routing inquiries appropriately
• Function as a liaison between division programs and internal and external stakeholders
• Provide administrative support to faculty and staff as directed
• Collect, track, and maintain data as necessary for assigned programs
• Support accreditation processes by organizing and maintaining required documentation and records
• Maintain student records in accordance with institutional guidelines
• Assist with end-of-year CTE reporting processes, as applicable
• Schedule and coordinate meetings, conferences, and related logistics
• Coordinate travel authorizations and arrangements
• Support logistics for Technical Advisory Committees as needed
• Assist with planning and hosting division events
• Assist students with program and application questions
• Assist with the review and processing of applications for assigned Health Sciences & Trades programs
• Provide backup administrative support to all programs as needed, including routine MyClinicalExchange tasks, under the direction of the Senior Administrative Assistant
• Assist with purchase requisitions and coordination with the procurement team
• Coordinate room scheduling
• Maintain confidentiality and represent the college and division in a professional manner
• Perform miscellaneous job-related duties as assigned

Skills

Excellent written & verbal comms

Strong organizational skills

Multitasking

Willingness to learn new technologies

Bilingual Spanish

Confidentiality awareness

Education

College degree

Tools

Microsoft Office

Excel

Job description

The College of Eastern Idaho invites applications for an Administrative Assistant I, supporting Health Sciences & Trades division programs. The role enhances program operations through letters, reports, and records while coordinating meetings, travel, and events.

You will liaise with faculty, staff, and external stakeholders, maintain confidential records, and assist with accreditation and end-of-year reporting. A college degree and strong MS Office skills are preferred.