Administrative Assistant I, Health Sciences and Trades

College of Eastern Idaho; Idaho Falls (ID); On-site; USD 36,000 - 48,000; Full time

Job summary

The College of Eastern Idaho is seeking an Administrative Assistant I to provide a broad range of administrative support across the Health Sciences & Trades division, helping programs operate efficiently. This role reports to the Senior Administrative Assistant and collaborates with the Administrative Assistant team to support program managers and chairs.

Responsibilities include composing letters, compiling information for reports, maintaining records, ensuring ADA-compliant documentation,

Qualifications

• 1 year of experience as an administrative assistant or in a business office.
• 2-5 years of experience in an administrative assistant role.
• Highly proficient in Excel.
• Proficiency in Microsoft Office.
• Bilingual (Spanish) is a plus and may aid communication with stakeholders.

Responsibilities

• Compose letters, correspondence, and memos.
• Compile and analyze information from a variety of sources to prepare reports.
• Create, process, and maintain documents and administrative records.
• Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards.
• Answer and direct incoming calls, providing accurate information and routing inquiries appropriately.
• Function as a liaison between division programs and internal and external stakeholders.
• Provide administrative support to faculty and staff as directed.

Skills

Excellent written and verbal沟通

Education

College degree

Tools

Microsoft Office

Excel

Job description

The Administrative Assistant I performs a wide variety of administrative support functions across Health Sciences & Trades division programs, facilitating efficient program operations. This position reports to the Health Sciences and Trades Senior Administrative Assistant, collaborates with the Administrative Assistant team, and supports the division's program managers and chairs.

What We Offer

At the College of Eastern Idaho, we're dedicated to providing open access to affordable, high-quality education that meets the needs of our students, regional employers, and the community. To support our dedicated faculty and staff, we offer a comprehensive benefits package for qualifying employees:

• Affordable Health Plans: With three medical plan options, you can select healthcare coverage that best meets your needs. See rates here.
• Supporting Work-Life Balance: Earn sick leave with no accrual limit starting day one. Staff accrue vacation leave starting at 15 days a year with a tiered system (Faculty excluded from vacation leave).
• Retirement Savings: Faculty and exempt staff are enrolled in the Fidelity 401 (a)plan. Non-exempt or vested employees are enrolled in the PERSI base plan. View contribution rates here.
• Life Insurance: no-cost coverage for you and your dependents with the option to add more.
• Educational Savings: Significant tuition fee discounts for qualifying employees and their dependents.
• Exclusive Discounts: Enjoy local discounts on cell plans, movie tickets, gyms, and more.

We value your contributions and are committed to your well-being and success. Visit our Benefits Guide for more information: Benefits Guide

Administrative Support & Communication

• Compose letters, correspondence, and memos
• Compile and analyze information from a variety of sources to prepare reports
• Create, process, and maintain documents and administrative records
• Assist in maintaining ADA-compliant documents in alignment with institutional accessibility standards
• Answer and direct incoming calls, providing accurate information and routing inquiries appropriately
• Function as a liaison between division programs and internal and external stakeholders
• Provide administrative support to faculty and staff as directed

Data, Reporting & Compliance

• Collect, track, and maintain data as necessary for assigned programs
• Support accreditation processes by organizing and maintaining required documentation and records
• Maintain student records in accordance with institutional guidelines
• Assist with end-of-year CTE reporting processes, as applicable

Meetings, Events & Logistics

• Schedule and coordinate meetings, conferences, and related logistics
• Coordinate travel authorizations and arrangements
• Support logistics for Technical Advisory Committees as needed
• Assist with planning and hosting division events

Student & Program Support

• Assist students with program and application questions
• Assist with the review and processing of applications for assigned Health Sciences & Trades programs
• Provide backup administrative support to all programs as needed, including routine MyClinicalExchange tasks, under the direction of the Senior Administrative Assistant

Systems & Operational Support

• Assist with purchase requisitions and coordination with the procurement team
• Coordinate room scheduling

Professional Expectations

• Maintain confidentiality and represent the college and division in a professional manner
• Perform miscellaneous job‑related duties as assigned

• 1 year of experience as an administrative assistant or in a business office
• Proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to multitask and prioritize work
• Willingness to learn new technologies
• Incumbent must reside in Idaho (Currently CEI does not sponsor Visas)

• 2-5 years of experience in an administrative assistant role
• Highly proficient in Excel
• Healthcare and/or Trades experience
• Experience working in higher education
• College degree
• Working knowledge of FERPA
• Bilingual (Spanish)

Physical Demands and Work Environment

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

On‑site work is essential, and regular predictable attendance is required. Employees may be required to work at occasional events and handle tasks outside of regular working hours.

Background Investigations

Employment at College of Eastern Idaho will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Please refer to Policy 225: Background Checks.

EOE/ADA

Hiring is done without regard to race, color, religion, national origin, sex, age, or disability. In addition, preference may be given to qualified veterans under state and federal laws and regulations.

Link to Annual Security Report for CEI: https://www.cei.edu/students-right-know