Strategic Administrative Assistant, Academic Affairs

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 48,000 - 65,000; Full time

Job summary

The University of Washington’s School of Dentistry seeks an Administrative Assistant to support Academic Affairs and Student Success. You will coordinate curriculum administration, course evaluations, committee records, and accreditation materials, while advising staff and faculty on policies and timelines.

Under the Vice Dean, you will manage schedules, prepare communications, track deliverables, and support governance across programs, ensuring deadlines are met with discretion and

Qualifications

• Requires High School/GED and three years of office or administrative support experience.
• Experience interpreting and applying organizational policies and procedures to administrative processes.
• Experience coordinating multiple complex administrative activities with competing priorities and deadlines.

Responsibilities

• Coordinate operational processes supporting curriculum administration, course evaluations, committees, and accreditation materials.
• Advise faculty, staff, students and stakeholders on requirements, timelines, and options.
• Coordinate committee operations, agendas, materials, records, and follow-up items.
• Prepare summaries, status updates, and materials concerning Academic Affairs initiatives.
• Coordinate Student Success activities including scheduling and communications.
• Prepare executive communications, presentations, reports and briefing materials for leadership.

Skills

Independent judgment

Communication skills

Stakeholder coordination

Calendar management

Policy interpretation

Education

High School Diploma or GED

Tools

Microsoft 365

Workday

Job description

The University of Washington’s School of Dentistry seeks an Administrative Assistant to support Academic Affairs and Student Success. You will coordinate curriculum administration, course evaluations, committee records, and accreditation materials, while advising staff and faculty on policies and timelines.

Under the Vice Dean, you will manage schedules, prepare communications, track deliverables, and support governance across programs, ensuring deadlines are met with discretion and