Strategic Admin Coordinator & Executive Assistant (Hybrid)

Houston Volunteer Lawyers; Houston (TX); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401k

Professional development

Monthly parking

Reimbursed expenses

Paid time off

Parental leave

Job summary

Houston Volunteer Lawyers (HVL) seeks a full-time Administrative Coordinator and Assistant to the Executive Director to streamline meetings, document decisions, and support HVL’s board and staff. You will coordinate logistics for trainings, manage onboarding, and help prepare program reports in a hybrid Houston office setup.

You will support record-keeping using Microsoft Office and LegalServer, assist with onboarding new staff, and help with HVL’s pro bono events and board materials.

Qualifications

• Proficiency in Microsoft Office and ability to learn LegalServer.
• Excellent organizational skills.
• Multi-tasking and time management skills, with the ability to prioritize tasks.
• Flexible, collaborative team player.
• High attention to detail, particularly in data entry and documentation.
• Commitment to supporting diverse clients access justice.

Responsibilities

• Assist in scheduling and coordinating the logistics for various meetings and trainings.
• Promote effective office management by assisting with general communications and inventory.
• Provide project management support by documenting decisions and next steps from meetings.
• Provide administrative support for pro bono events as needed.
• Assist with onboarding new staff and managing HVL’s intern program.
• Support data entry and recordkeeping using Microsoft Office and LegalServer.
• Help prepare HVL Board materials and monthly programmatic reports with the Executive Director.
• Maintain comprehensive records of board activities and coordinate calendars between staff and Executive Director.

Skills

Microsoft Office

Tools

LegalServer

Job description

Houston Volunteer Lawyers (HVL) seeks a full-time Administrative Coordinator and Assistant to the Executive Director to streamline meetings, document decisions, and support HVL’s board and staff. You will coordinate logistics for trainings, manage onboarding, and help prepare program reports in a hybrid Houston office setup.

You will support record-keeping using Microsoft Office and LegalServer, assist with onboarding new staff, and help with HVL’s pro bono events and board materials.