Strategic Academic Operations Coordinator

Baptist Memorial Health Care Corporation; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

The Baptist Memorial Health Care Corporation in Memphis requires an Academic Operations Coordinator to support the College of Sciences and General Studies. This on-site role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment.

You will coordinate meetings, maintain records, handle communications, assist with payroll and budgeting, and prepare reports for leadership.

Qualifications

• Bachelor's degree or equivalent experience.
• Two years of experience in an academic or other relevant office setting.
• Proficiency in confidential records maintenance, word processing, data entry, and general office equipment.

Responsibilities

• Provides direction and leadership to administrative and operation functions, applying strong organizational skills, time management, effective oral and written communication, and strict adherence to confidentiality standards.
• Manages front desk operations with professionalism, overseeing secretarial and telephone support, purchasing, inventory control, and office supply management to enhance the efficiency and quality of all assigned areas.
• Assist with departmental payroll, time-off tracking, and student evaluations of instruction while maintaining records security and ensuring accurate, up-to-date Outlook calendar management in accordance with institutional regulations.
• Serves as a primary liaison between faculty and staff, distributing resources based on identified needs and fostering clear, consistent communication across the department.
• Plans and coordinates meetings and events by securing meeting space, managing budgets, arranging catering, developing agendas, sending reminders, and collaborating with external parties as needed.
• Maintains department files and records in an organized, accessible, and current condition to ensure confidentiality, regulatory compliance, and uninterrupted workflow.
• Facilitates adherence to University, college, and departmental policies and procedures, as well as applicable external regulatory requirements.
• Prepares expense reports, monitors departmental budgets, and processes invoices and purchase orders for vendors in a timely and accurate manner.
• Performs related accountabilities/responsibilities as required or directed.

Skills

Organizational skills

Communication

Confidential records maintenance

Word processing

Data entry

Office equipment proficiency

Education

Bachelor's degree or equivalent experience

Two years of experience in an academic or relevant office setting

Job description

The Baptist Memorial Health Care Corporation in Memphis requires an Academic Operations Coordinator to support the College of Sciences and General Studies. This on-site role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment.

You will coordinate meetings, maintain records, handle communications, assist with payroll and budgeting, and prepare reports for leadership.