Story-Driven Proposals Coordinator

AIA Seattle; Seattle (WA); On-site; USD 52,000 - 75,000; Full time

Job summary

Mahlum in Seattle is seeking a Proposal Coordinator to join our marketing team and help pursue projects that make a difference in our communities. You’ll work with marketing colleagues, designers, and firm leadership to develop proposals and pursuit materials that communicate who we are, what we do, and why our work matters.

This role suits a marketing professional with 3–5 years of experience who enjoys storytelling, writing, and delivering polished materials.

Qualifications

• 3–5 years of experience in marketing or proposal coordination.
• Strong writing and organizational skills.
• Experience in architecture, engineering, or professional services is a plus.
• Proficiency in Adobe InDesign.

Responsibilities

• Develop proposals and pursuit materials, including qualifications packages and interview presentations.
• Write, edit, and refine content communicating experience, design approach, and client needs.
• Create polished visual materials using Adobe InDesign and maintain Mahlum branding.
• Coordinate proposal deadlines and submissions, gather information from project teams, and ensure on-time delivery.
• Support marketing resources such as project descriptions, staff resumes, photography, and databases.
• Collaborate across the firm to understand projects, clients, and pursuit processes.
• Learn from experienced marketing professionals and leadership while taking ownership of work.

Skills

Writing & storytelling

Organization

Collaboration

Attention to detail

Marketing communications

Tools

Adobe InDesign

Job description

Mahlum in Seattle is seeking a Proposal Coordinator to join our marketing team and help pursue projects that make a difference in our communities. You’ll work with marketing colleagues, designers, and firm leadership to develop proposals and pursuit materials that communicate who we are, what we do, and why our work matters.

This role suits a marketing professional with 3–5 years of experience who enjoys storytelling, writing, and delivering polished materials.