Store Operations & Compliance Associate

CarMax; Irvine (CA); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Sick time accrual

Vacation time

Floating holiday time

Job summary

CarMax in Irvine, CA is seeking a Business Operations Associate to support store operations across sales, auctions, and appraisals. You will deliver outstanding customer service, process and audit paperwork, manage cash handling, and maintain accurate records while working with multiple departments in a fast-paced environment.

You’ll train and mentor new associates, assist with filing, data entry, and reconciliation tasks, and ensure compliance with CarMax policies and EH&S requirements.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data accuracy

Organizational skills

Communication skills

Attention to detail

Multitasking

Confidentiality

Flexibility

Tools

Microsoft Office

Data entry systems

Cash handling

Job description

CarMax in Irvine, CA is seeking a Business Operations Associate to support store operations across sales, auctions, and appraisals. You will deliver outstanding customer service, process and audit paperwork, manage cash handling, and maintain accurate records while working with multiple departments in a fast-paced environment.

You’ll train and mentor new associates, assist with filing, data entry, and reconciliation tasks, and ensure compliance with CarMax policies and EH&S requirements.