Senior Stock Administration Manager

qualys; Foster City (CA); On-site; USD 155,000 - 170,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Qualys is seeking a Senior Manager to join our Finance Team to handle day-to-day stock administration for global stock options and RSUs. The role requires meticulous attention to detail, high accuracy, and strong communication while supporting employees and equity holders.

You'll manage Equity Edge and E-Trade processes, coordinate ESPP grants, taxes, and monthly reconciliations, and ensure compliance with Sarbanes-Oxley. Public company experience and global mobility tracking are a plus.

Qualifications

• 8+ years in stock administration using Equity Edge and E-Trade.
• Experience with stock options and RSUs.
• Global equity taxation knowledge.
• Public company experience.
• Global mobility tracking program experience.
• Maintain confidentiality and integrity of data.
• Strong organizational and communication skills.

Responsibilities

• Maintain Equity Edge database with high accuracy.
• Prepare and process stock options, RSUs, ESPP grants, cancellations, exercises.
• Distribute option grants electronically.
• Prepare international employee withholding tax true-ups.
• Generate monthly equity reconciliations for Accounting.
• Provide tax reports for NQ, ISO, RSU, ESPP to Payroll.
• Interact with transfer agent; manage DWAC trades for 16 executives with 10b5-1.
• Be main point of contact for employee equity questions.
• Ensure SOX controls compliance.
• Assist ESPP and equity related Q&A setup.

Skills

Stock administration

Equity Edge

E-Trade

Global mobility

Analytical skills

Confidentiality

Public company experience

Education

Bachelor's degree in accounting/finance or similar preferred

Tools

Equity Edge

E-Trade

Job description

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

The Senior Manager will join our Finance Team and perform the day-to-day stock administration related activities for both stock options and restricted stock units globally. The ideal candidate will have excellent customer service and communication skills, a high level of accuracy, ability to focus on detail, strong technical skills, and be one who takes pride in producing high quality work.

Responsibilities

• Maintain Equity Edge database and ensure accuracy at all times.
• Prepare and process stock options, restricted stock unit, ESPP grants, cancellations, and exercises and releases on a timely basis for all employees and other option and equity holders.
• Prepare and distribute option grants electronically.
• Prepare international employee withholding taxes true up.
• Prepare monthly equity reconciliations for Accounting.
• Provide NQ, ISO, RSU, ESPP tax reports to Payroll.
• Generate reports from Equity Edge database, including but not limited to participants' summary.
• Maintain trading blackout periods, pre-clearance and enforcement of insider trading policy restrictions.
• Interact with transfer agent to ensure that trades are settled timely and initiate and reconcile DWAC transactions for Section 16 executives with 10b5-1 trading plans.
• Act as main point of contact for employee questions on equity.
• Ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes-Oxley.
• Assist ESPP & equity related FQ&A set up.

Qualifications

• Bachelor's degree in accounting/finance or similar preferred
• Must have at least 8 years experience in stock administration using Equity Edge and E-Trade.
• Must have experience with stock options and RSUs.
• Must have global equity taxation knowledge.
• Must have public company experience.Must know how to handle global mobility and have conceptually put together global mobility tracking program.
• Able to work independently and effectively with a range of individuals.
• Ability to maintain strict confidentiality of materials and information.
• Able to multi-task, prioritize, and work under tight deadlines.
• Strong analytical skills, accuracy and attention to details required.
• Strong organization skills, good work ethic, and excellent written and verbal communication skills.
• CEP candidate a plus.

The salary range for this position is $155,000 - $170,000 per year. Final compensation will be determined based on several factors, including but not limited to skills, relevant experience, and work location. Please note this range reflects base salary and does not include incentive compensation or potential equity grants. We also offer a comprehensive and highly competitive benefits package.

Qualys is an Equal Opportunity Employer, please see our EEO policy .