Stewardship Administrative Assistant

The VMI Alumni Association; Lexington (VA); On-site; USD 30,000 - 36,000; Part time

Job summary

VMI Alumni Agencies seeks a part-time Stewardship Administrative Assistant to provide essential administrative support for stewardship initiatives, donor communications, reporting, events, and office operations. The role may transition to full-time for the right candidate, with anticipated pay of $22-26/hour.

The position requires strong organization, attention to detail, and teamwork as you support the stewardship team in a collaborative office environment.

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• 2+ years of administrative or data-focused experience.

Responsibilities

• Coordinate donor communications and mailings.
• Prepare, review, and distribute reports with accuracy.
• Data entry and records maintenance with attention to detail.
• Support events, donor stewardship, and engagement activities.
• Serve as a responsive resource for alumni, donors, volunteers, and guests.

Skills

Time management

Organizational skills

Attention to detail

Customer service

Team collaboration

Education

Associate’s degree

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Are you a highly organized professional who thrives in a collaborative team environment and enjoys supporting meaningful work through accuracy, efficiency, and exceptional service?

VMI Alumni Agencies is seeking a dedicated Stewardship Administrative Assistant to provide essential administrative support for stewardship initiatives, donor communications, reporting, events, and office operations. This part-time position offers the potential to transition into a full-time role for the right candidate.

About the Role

The Stewardship Administrative Assistant plays an important role in supporting the daily operations of the stewardship team by ensuring the timely execution of mailings, reports, data management, and event preparation activities. This position requires strong attention to detail, excellent organizational skills, professionalism, the ability to manage multiple priorities while contributing to a team-oriented workplace, and a positive philosophy when working through customer service issues. Anticipated pay is $22-26/hour.

What You’ll Do

• Arrive ready to work within a highly active organization, dedicated to achieving results in a positive way.
• Coordinate donor communications, processing high-quality mailings.
• Prepare, review, and distribute reports with accuracy.
• Maintain donor and administrative records through data entry with attention to detail.
• Support events, donor stewardship, engagement activities, and special projects.
• Serve as a friendly and responsive resource for alumni, donors, volunteers, and guests.
• Your typical week fills 20 hours of support and contribution with some weekends.

What You Bring

• Associate’s degree or equivalent combination of administrative experience and education
• 2+ years of administrative, office support, or data-focused experience (required)
• Strong organizational, time management, and prioritization skills
• Ability to manage multiple assignments simultaneously while meeting deadlines
• Excellent attention to detail and commitment to accuracy
• Ability to receive direction, exercise good judgment, and take initiative
• Strong interpersonal and professional customer service skills
• Ability to work effectively both independently and within a collaborative team environment
• Demonstrated reliability, professionalism, and commitment to maintaining confidentiality
• Proficiency with Microsoft Office Suite and Adobe Acrobat

Why This Role Matters

This position serves as a vital support role on the stewardship team by contributing exceptional administrative support, careful data management, and attention to detail. Your contributions will directly strengthen donor relationships and advance the mission of the VMI Alumni Agencies. Your work behind the scenes will help create positive experiences for our supporters while strengthening a culture of collaboration, accountability, and service.

Applications accepted on a rolling basis. www.vmialumni.org, an Equal Opportunity Employer.