Administrative Assistant, Advancement

George Mason University; Fairfax (VA); Hybrid; USD 20,664 - 34,440; Part time

Job summary

George Mason University is hiring for a part-time administrative support position within the Office of Advancement. The role entails managing donor records, assisting with event coordination, and providing operational support in a hybrid work environment.

Ideal candidates will have strong organizational skills, effective communication abilities, and proficiency in tools like Salesforce and Microsoft Office Suite. This position offers flexibility with hours up to 29 hours per week and is crucial for successful Advancement programs.

Qualifications

• Prior administrative or office experience.
• Experience in fast-paced environments.
• Strong attention to detail.
• Ability to handle sensitive information.
• Ability to learn CRM and reporting systems.

Responsibilities

• Maintain and update donor records in Salesforce.
• Assist with event logistics and RSVP tracking.
• Conduct basic prospect research.
• Support stewardship efforts with donor communication.
• Execute special projects assigned by the department.

Skills

Administrative experience

Organizational skills

Effective communication

Proficiency in Microsoft Office Suite

Interpersonal skills

Tools

Salesforce

Microsoft Excel

Microsoft Word

Job description

Department: Costello College of Business

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: {GenericListType_shift}

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Position

This part-time wage position provides administrative and operational support to the Office of Advancement. The role supports donor and board data management, event coordination, stewardship activities, and internal operations. This position is essential to maintain accurate records, supporting engagement efforts, and ensuring successful execution of Advancement programs.

Hours: Up to 29 hours per week.

Responsibilities

Administrative Support

• Maintains and updates donor, prospect, and board records in Patriot Force (Salesforce), including activity reports;
• Reviews and updates advisory board rosters; assists with reporting and data cleanup;
• Maintains electronic filing systems (SharePoint, Teams, shared drives);
• Supports procurement processes, including eVA submissions and order tracking;
• Supports stewardship efforts - drafting and processing donor thank-you correspondence, gift packaging and mailing;
• Conducts basic prospect research and handles confidential information with discretion; and
• Annual Giving Campaign reporting.

Event Support

• Assists with event logistics, including RSVP tracking, registration lists, and materials preparation;
• Supports event setup, execution, and breakdown (as necessary);
• Leads registration processes and tracks attendance at events;
• Reconciles attendance data in Salesforce post-event;
• Assists with coordination of marketing materials and website data integrity; and
• Event based donor tracking and engagement reporting.

Special Projects and Other Related Duties

• Executes special projects and duties as assigned to support the department.

Required Qualifications

• Prior administrative or office experience;
• Experience working in a fast-paced environment;
• Experience purchasing goods and services for an organization;
• Strong organizational skills and attention to detail;
• Effective written and verbal communication skills;
• Ability to handle sensitive and confidential information;
• Proficiency in Microsoft Office Suite (Excel and Word, including mail merge);
• Strong interpersonal and customer service skills;
• Ability to learn CRM and reporting systems (e.g., Salesforce, Anthology, MicroStrategy);
• Ability to manage multiple priorities and meet deadlines; and
• Ability to lift and carry up to 20 pounds (event materials) and transportation to events.

Preferred Qualifications

• Experience in higher education, nonprofit, or advancement environments; and
• Familiarity with event coordination or donor stewardship processes.