Administrative Assistant, Advancement

The Chronicle Of Higher Education, Inc.; Chantilly (VA); On-site; USD 27,552 - 34,440; Part time

Job summary

The Chronicle Of Higher Education, Inc. is seeking a part-time administrative support staff for the Office of Advancement. This role focuses on donor and board data management and event coordination, ensuring successful execution of various programs.

Ideal candidates will have prior administrative experience and strong organizational skills. Responsibilities include maintaining records in Salesforce, supporting event logistics, and effective communication with stakeholders.

Up to 29 hours per week are available for this position.

Qualifications

• Prior administrative or office experience.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive and confidential information.

Responsibilities

• Maintain and update donor records in Salesforce.
• Assist with event logistics and tracking.
• Draft donor correspondence and support stewardship efforts.

Skills

Administrative experience

Organizational skills

Communication skills

Customer service skills

Proficiency in Microsoft Office Suite

Tools

Salesforce

SharePoint

Teams

Job description

About the Position

This part-time wage position provides administrative and operational support to the Office of Advancement. The role supports donor and board data management, event coordination, stewardship activities, and internal operations. The position is essential to maintain accurate records, support engagement efforts, and ensure successful execution of Advancement programs.

Hours: Up to 29 hours per week.

Responsibilities

Administrative Support

• Maintains and updates donor, prospect, and board records in Patriot Force (Salesforce), including activity reports.
• Reviews and updates advisory board rosters; assists with reporting and data cleanup.
• Maintains electronic filing systems (SharePoint, Teams, shared drives).
• Supports procurement processes, including eVA submissions and order tracking.
• Supports stewardship efforts - drafting and processing donor thank-you correspondence, gift packaging and mailing.
• Conducts basic prospect research and handles confidential information with discretion.
• Annual Giving Campaign reporting.

Event Support

• Assists with event logistics, including RSVP tracking, registration lists, and materials preparation.
• Supports event setup, execution, and breakdown (as necessary).
• Leads registration processes and tracks attendance at events.
• Reconciles attendance data in Salesforce post-event.
• Assists with coordination of marketing materials and website data integrity.
• Event-based donor tracking and engagement reporting.

Special Projects and Other Related Duties

• Executes special projects and duties as assigned to support the department.

Required Qualifications

• Prior administrative or office experience.
• Experience working in a fast-paced environment.
• Experience purchasing goods and services for an organization.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite (Excel and Word, including mail merge).
• Strong interpersonal and customer service skills.
• Ability to learn CRM and reporting systems (e.g., Salesforce, Anthology, MicroStrategy).
• Ability to manage multiple priorities and meet deadlines.
• Ability to lift and carry up to 20 pounds (event materials) and transportation to events.

Preferred Qualifications

• Experience in higher education, nonprofit, or advancement environments.
• Familiarity with event coordination or donor stewardship processes.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any characteristic protected by law.