Administrative Assistant for Advancement Initiatives

Andover; Andover (MA); Hybrid; USD 33,000 - 36,000; Full time

Job summary

Phillips Academy seeks an Administrative Assistant for Advancement Initiatives to provide administrative and project support to the Advancement Initiatives and Development team in a hybrid work setting (3 days in office, 2 remote).

The role reports to the Director of Advancement Initiatives and involves coordinating meetings, travel, events, and donor communications, plus maintaining donor data and preparing reports. A Bachelor's degree is preferred with 1–2 years in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred and 1–2 years of experience in a fast-paced professional or institutional setting.
• Experience or interest in nonprofit fundraising preferred.
• Excellent organizational, communication, and attention-to-detail skills.
• Strong computer and database skills, including proficiency in Excel and Word.
• Ability to manage multiple priorities independently, collaborate effectively, and handle confidential information with professionalism.

Responsibilities

• Provide administrative and project support to senior leaders and the Advancement Initiatives and Development team.
• Coordinate meetings, travel, and events, including preparation of materials and follow-up.
• Maintain accurate donor and prospect information and prepare reports and fundraising materials.
• Support donor communications, stewardship, mailings, and volunteer engagement.
• Serve as a front-facing representative of the team and respond to inquiries from donors, volunteers, and members of the Phillips Academy community.

Skills

Excel

Word

Organization

Communication

Attention to detail

Database skills

Education

Bachelor’s degree preferred

Job description

Administrative Assistant for Advancement Initiatives

Regular Full-Time STAFF Andover, MA, US 1 Attachments

3 days ago Requisition ID: 1592

Salary Range: $24.00 To $26.50 Hourly

Phillips Academy seeks a highly organized and collaborative Advancement Initiatives Assistant to provide administrative and project support to the Advancement Initiatives and Development team.

Reporting to the Director of Advancement Initiatives, this position supports meetings, events, travel, donor communications, reporting, and stewardship activities. The ideal candidate enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with colleagues across the Academy.

This is a hybrid position- 3 days in the office and 2 remote days.

Essential Functions/Primary Duties and Responsibilities

• Provide administrative and project support to senior leaders and the Advancement Initiatives and Development team.
• Coordinate meetings, travel, and events, including preparation of materials and follow-up.
• Maintain accurate donor and prospect information and prepare reports and fundraising materials.
• Support donor communications, stewardship, mailings, and volunteer engagement.
• Serve as a front-facing representative of the team and respond to inquiries from donors, volunteers, and members of the Phillips Academy community.

Minimum Qualifications

• Bachelor’s degree preferred and 1–2 years of experience in a fast-paced professional or institutional setting.
• Experience or interest in nonprofit fundraising preferred.
• Excellent organizational, communication, and attention-to-detail skills.
• Strong computer and database skills, including proficiency in Excel and Word.
• Ability to manage multiple priorities independently, collaborate effectively, and handle confidential information with professionalism.

Occasional evening and weekend work required.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodation to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law.

Any offers of employment will be contingent upon successful CORI/SORI, ADP Authorization (RMV) and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Attachments (1)

Adminstrative_Assistant_Advancement_Initiatives_Job_Description_1_2026.doc