STEM Program Coordinator — Part-Time, Hybrid

Project SYNCERE; Chicago (IL); Hybrid; USD 28,000 - 36,000; Part time

Job summary

Project SYNCERE is seeking a Part-Time Program Coordinator to support ENpowered and E-CADEMY programs in Chicago. The role focuses on on-site Saturday operations, attendance tracking, data entry, inventory management, and timely communications with families and students.

You will also assist with administrative duties, field trips, logistics, and safety procedures while collaborating with instructors, partners, and program leadership to ensure smooth program delivery.

Responsibilities

• Saturday Program Operations: Provide consistent on-site support for Saturday programming, including program setup, student arrival/dismissal, classroom transitions, and end-of-day closeout.
• Attendance & Student Records: Track student attendance, maintain accurate participant records, and follow up on missing information or attendance concerns.
• Program Data Entry: Enter and maintain program information in organizational databases, spreadsheets, and other tracking systems.
• Inventory & Supplies: Organize STEM materials and equipment, prepare supplies for sites, and identify purchasing or replacement needs.
• Family & Participant Communication: Respond to routine parent/student questions and send program reminders, schedule updates, and other communications.
• Administrative Management: Monitor designated program email, maintain electronic files, prepare documents, and support routine program correspondence.
• Program Events & Logistics: Assist with field trips, showcases, family events, special activities, transportation, and other program logistics.
• Safety & Compliance: Maintain required forms and emergency information, support established safety procedures, and promptly report incidents or concerns.
• Program Team Support: Work collaboratively with program leadership and staff and assist with other program-related duties necessary for successful program delivery.

Job description

Project SYNCERE is seeking a Part-Time Program Coordinator to support ENpowered and E-CADEMY programs in Chicago. The role focuses on on-site Saturday operations, attendance tracking, data entry, inventory management, and timely communications with families and students.

You will also assist with administrative duties, field trips, logistics, and safety procedures while collaborating with instructors, partners, and program leadership to ensure smooth program delivery.