Program Coordinator

Project SYNCERE; Chicago (IL); Hybrid; USD 28,000 - 36,000; Part time

Job summary

Project SYNCERE is seeking a Part-Time Program Coordinator to support ENpowered and E-CADEMY programs in Chicago. The role focuses on on-site Saturday operations, attendance tracking, data entry, inventory management, and timely communications with families and students.

You will also assist with administrative duties, field trips, logistics, and safety procedures while collaborating with instructors, partners, and program leadership to ensure smooth program delivery.

Responsibilities

• Saturday Program Operations: Provide consistent on-site support for Saturday programming, including program setup, student arrival/dismissal, classroom transitions, and end-of-day closeout.
• Attendance & Student Records: Track student attendance, maintain accurate participant records, and follow up on missing information or attendance concerns.
• Program Data Entry: Enter and maintain program information in organizational databases, spreadsheets, and other tracking systems.
• Inventory & Supplies: Organize STEM materials and equipment, prepare supplies for sites, and identify purchasing or replacement needs.
• Family & Participant Communication: Respond to routine parent/student questions and send program reminders, schedule updates, and other communications.
• Administrative Management: Monitor designated program email, maintain electronic files, prepare documents, and support routine program correspondence.
• Program Events & Logistics: Assist with field trips, showcases, family events, special activities, transportation, and other program logistics.
• Safety & Compliance: Maintain required forms and emergency information, support established safety procedures, and promptly report incidents or concerns.
• Program Team Support: Work collaboratively with program leadership and staff and assist with other program-related duties necessary for successful program delivery.

Job description

Job Title: Part-Time Program Coordinator

Location: Chicago, IL; Hybid

Reports To: Candace Robinson, E-CADEMY Associate Director

FLSA Status: Part Time

Rate of Pay: $23.00

Company Overview

Founded in 2008, Project SYNCERE is a forward-thinking, values-based educational organization focused on increasing the number of underrepresented youth who pursue careers in the fields of science, technology, engineering, and mathematics (STEM). We utilize a collaborative, team-based approach to ensure we are working towards accomplishing our overall mission. Our team is committed to providing students with a pathway of opportunities to increase their interest and skills in the STEM fields while preparing them to enter post-secondary institutions to major in STEM disciplines. Our goal is to produce the next generation of innovators and engineers that will help America retain its position as a global leader in innovation and technology.

Position Overview

The Program Coordinator supports the planning, coordination, and day-to-day operations of Project SYNCERE's educational programs both ENpowered and E-CADEMY. This position ensures program activities run efficiently by managing attendance, participant records, supplies, communications, and on-site logistics while providing excellent customer service to students, families, instructors, and partners

Requirements

Responsibilities

• Saturday Program Operations: Provide consistent on-site support for Saturday programming, including program setup, student arrival/dismissal, classroom transitions, and end-of-day closeout.
  • Help ensure students experience a connected E-CADEMY by monitoring student engagement with resume review and updates, coordinating post secondary needs, coordinating timely follow-up and support.
• Attendance & Student Records: Track student attendance, maintain accurate participant records, and follow up on missing information or attendance concerns.
• Program Data Entry: Enter and maintain program information in organizational databases, spreadsheets, and other tracking systems.
• Inventory & Supplies: Organize STEM materials and equipment, prepare supplies for sites, and identify purchasing or replacement needs.
• Family & Participant Communication: Respond to routine parent/student questions and send program reminders, schedule updates, and other communications.
• Administrative Management: Monitor designated program email, maintain electronic files, prepare documents, and support routine program correspondence.
• Program Events & Logistics: Assist with field trips, showcases, family events, special activities, transportation, and other program logistics.
• Safety & Compliance: Maintain required forms and emergency information, support established safety procedures, and promptly report incidents or concerns.
• Program Team Support: Work collaboratively with program leadership and staff and assist with other program-related duties necessary for successful program delivery.