State Clerical Assistant — Records & Office Support

Talentify; Branchville (IN); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Free Parking

LinkedIn Learning access

Job summary

State of Indiana is hiring a Clerical Assistant at Branchville Correctional Facility to support the packet room, record keeping, electronic filing, and document archiving. The role collaborates with staff to meet facility goals and maintain orderly operations in a secure environment.

Qualifications emphasize basic office skills, strong communication, and the ability to handle sensitive information. A High School Diploma or equivalent is required, with opportunities to supervise other staff as

Qualifications

• Working knowledge of general office functions and clerical procedures.
• Basic computer skills.
• Active listening skills.
• Effective written and verbal communication skills.
• Organizational skills with the ability to prioritize tasks effectively.
• Attention to detail and proofreading skills.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties.
• Ability to work independently.
• Ability to provide effective and professional customer service to internal and external parties.
• A High School Diploma or High School Equivalent (HSE) is required.

Responsibilities

• Supports the daily operations of an organization by performing general office tasks
• Greets visitors and directs them to the appropriate person according to their needs.
• Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
• Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Accurately maintains and organizes office files.
• Delivers messages and run errands.
• Maintains inventory, orders, and distributes supplies.
• Completes tasks or projects assigned by supervisor in a timely manner.

Skills

Office basics

Computer skills

Active listening

Communication

Organization

Attention to detail

MS Office

Discretion with sensitive information

Independent work

Customer service

Education

High School Diploma or equivalent

Job description

State of Indiana is hiring a Clerical Assistant at Branchville Correctional Facility to support the packet room, record keeping, electronic filing, and document archiving. The role collaborates with staff to meet facility goals and maintain orderly operations in a secure environment.

Qualifications emphasize basic office skills, strong communication, and the ability to handle sensitive information. A High School Diploma or equivalent is required, with opportunities to supervise other staff as