Startup Executive Assistant for Grants & Operations

The Maxwell/Hanrahan Foundation; San Francisco (CA); Hybrid; USD 60,000 - 90,000; Part time

Benefits offered by this job

Benefits package

Remote work option

Job summary

Maxwell/Hanrahan Foundation seeks an entrepreneurial and energetic Executive Assistant to support the Board, Executive Director and Operations Director. This part-time role offers flexibility as the foundation grows, with potential to transition to full-time.

In a lean, collaborative setting, you will handle administrative tasks, coordinate meetings and assist with grant-related activities, communications, and office operations across multiple functions.

Qualifications

• Experience with administrative support, office management, grants coordination and project management.
• Team-oriented with strong interpersonal skills and collaborative approach.
• Comfortable in a start-up environment and able to handle diverse tasks.

Responsibilities

• Provide administrative support to the Board, Executive Director and Operations Director.
• Coordinate meetings and events, including board meetings and agenda preparation.
• Manage office operations and support future move to physical space.
• Support grantmaking activities and respond to grant inquiries.
• Maintain memberships in philanthropic affinity groups and support communications.
• Assist with routine web updates and other project work as needed.

Skills

Administrative support

Office management

Grants coordination

Project management

Nonprofit experience

Teamwork

Communication

Adaptability

Google Suite

Microsoft Office

Education

Bachelor's degree preferred

Tools

Google Suite

Microsoft Office

Job description

Maxwell/Hanrahan Foundation seeks an entrepreneurial and energetic Executive Assistant to support the Board, Executive Director and Operations Director. This part-time role offers flexibility as the foundation grows, with potential to transition to full-time.

In a lean, collaborative setting, you will handle administrative tasks, coordinate meetings and assist with grant-related activities, communications, and office operations across multiple functions.