Stage Red Event Services Coordinator

Legends Global; Fontana (CA); On-site; USD 28,000 - 40,000; Part time

Job summary

Legends Global is seeking an Event Services Coordinator to assist the Venue Manager in planning, coordinating and executing concerts and private events at STAGE RED FONTANA in Fontana, CA.

The role requires strong organizational and communication skills, attention to detail, and flexibility to work nights, weekends, and holidays. Prior convention center or hotel experience is a plus; a background check is required.

Qualifications

• High School Diploma or GED required.
• Desirable: Convention Center or major hotel experience.
• Ability to work flexible hours including nights, weekends and holidays.
• Must be able to pass a background check.

Responsibilities

• Assist Venue Manager with planning, coordination and execution of concerts, private events, and other venue activities.
• Coordinate with artists, tour managers, promoters and production teams to communicate and execute needs.
• Support show floor operations from back of house to front of house and liaise with production, security, F&B, box office, facilities and other departments.
• Coordinate event logistics: load-in/load-out, vendors, equipment, inspections, floor plans and safety regulations.
• Assist with invoices, payments, purchase requisitions, revenue reconciliation, and finance coordination.
• Provide admin and operational support, manage event communications and troubleshoot issues during events.
• Other duties as assigned.

Skills

English fluency

Communication

Attention to detail

Professional demeanor

Relationship building

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Position Title: Event Services Coordinator

Department: Operations

Reports To: Senior Venue Manager

Compensation: $25.00 an hour

Classification: Part-time, Non-Exempt

Location: STAGE RED FONTANA 8463 Sierra Ave, Fontana, CA 92335

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you.

Join us!

Position Summary:

Under general supervision, provides day-to-day support to the Venue Manager and department

Essential Functions:

• Assists the Venue Manager with the planning, coordination, and execution of concerts, private events, and other venue activities.
• Coordinates with incoming artists, bands, tour managers, promoters, and production teams to ensure all event, production, hospitality, and operational needs are communicated and executed.
• Supports the overall floor of show, coordinating operations from back of house through front of house, including communication between production, security, food and beverage, box office, facilities, and other departments.
• Coordinates event logistics, including load-in/load-out, vendors, subcontractors, equipment, building services, inspections, floor plans, electrical orders, fire regulations, and other event requirements.
• Assists with event documentation, diagrams, insurance, audits, signage, revenue reconciliation, and follow-up items.
• Assists with invoices, payment processing, purchase requisitions, revenue collection, and coordination with the Finance team as needed.
• Provides administrative and operational support, manages event-related communication and department calls, and assists with troubleshooting issues before, during, and after events.
• Other duties as assigned.

Experience/Training/Education:

Required: High School Diploma or GED

Desirable: Convention Center or major hotel experience

Knowledge/Abilities/Skills:

Knowledge of:

• Terminology used in the convention, trade show, and entertainment business
• Audio-video equipment and its uses
• Set-ups and take-downs
• Utilities (i.e., special lighting, booth wiring, compressed air, etc.)
• Computer software, including Microsoft Word and Excel

Ability to:

• Read, write and speak English
• Communicate effectively both verbally and in writing
• Be detail oriented
• Present a professional appearance and demeanor at all times during the workday
• Establish and maintain effective working relationships with tenants, employees, and the public

Skill to:

• Operate modern office equipment, including computer, phone, and copy machine
• Operate a motor vehicle

Physical and Environmental Requirements:

Tasks are performed with moderate supervision without assistance for 40% of the workday; pushing and pulling doors open, lifting, stooping, bending and lifting at least 40 lbs. Walking/standing for long distances for more than 70% of workday. This position may require work inside or outside of the building, as needed by events.

Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours. Must be able to pass the background.

Employee should use precautions & follow safety guidelines.

Note:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor. Applicants who need reasonable accommodations to complete the application process may contact [phone] for further assistance.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.