Stage Red Event Services Coordinator

ASM Global; Fontana (CA); On-site; USD 28,000 - 41,000; Part time

Job summary

Legends Global in Fontana, CA is seeking an Event Services Coordinator to support the Venue Manager and Operations team for concerts and private events. This part-time, non-exempt role involves coordinating event logistics, communications, and on-site execution.

The ideal candidate will have a High School Diploma or GED, with desirable experience in convention centers or major hotels. Flexibility to work nights, weekends, and holidays as events occur may be required.

Qualifications

• Required: High School Diploma or GED.
• Desirable: Convention Center or major hotel experience.

Responsibilities

• Assist Venue Manager with planning, coordination, and execution of concerts, private events, and other venue activities.
• Coordinate with incoming artists, tour managers, promoters, and production teams to ensure all event, production, hospitality, and operational needs are communicated and executed.
• Support floor operations from back of house through front of house, coordinating with production, security, food and beverage, box office, facilities, and other departments.
• Coordinate event logistics, including load-in/load-out, vendors, subcontractors, equipment, building services, inspections, floor plans, electrical orders, fire regulations, and other event requirements.
• Assist with invoices, payment processing, purchase requisitions, revenue collection, and coordination with the Finance team as needed.
• Provide administrative and operational support, manage event-related communication and department calls, and assist with troubleshooting issues during events.

Skills

Event coordination

Communication

Detail oriented

Customer service

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Position Title

Event Services Coordinator

Department

Operations

Reports To

Senior Venue Manager

Compensation

$25.00 an hour

Classification

Part-time, Non-Exempt

Location

STAGE RED FONTANA 8463 Sierra Ave, Fontana, CA 92335

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you.

Position Summary: Under general supervision, provides day-to-day support to the Venue Manager and department

Essential Functions

• Assists the Venue Manager with the planning, coordination, and execution of concerts, private events, and other venue activities.
• Coordinates with incoming artists, bands, tour managers, promoters, and production teams to ensure all event, production, hospitality, and operational needs are communicated and executed.
• Supports the overall floor of show, coordinating operations from back of house through front of house, including communication between production, security, food and beverage, box office, facilities, and other departments.
• Coordinates event logistics, including load-in/load-out, vendors, subcontractors, equipment, building services, inspections, floor plans, electrical orders, fire regulations, and other event requirements.
• Assists with event documentation, diagrams, insurance, audits, signage, revenue reconciliation, and follow-up items.
• Assists with invoices, payment processing, purchase requisitions, revenue collection, and coordination with the Finance team as needed.
• Provides administrative and operational support, manages event-related communication and department calls, and assists with troubleshooting issues before, during, and after events.
• Other duties as assigned.

Experience / Training / Education

• Required: High School Diploma or GED
• Desirable: Convention Center or major hotel experience

Knowledge / Abilities / Skills

• Knowledge of: Terminology used in the convention, trade show, and entertainment business, Audio-video equipment and its uses Set-ups and take-downs Utilities (i.e., special lighting, booth wiring, compressed air, etc.), Computer software, including Microsoft Word and Excel.
• Ability to: Read, write and speak English. Communicate effectively both verbally and in writing. Be detail oriented. Present a professional appearance and demeanor at all times during the workday. Establish and maintain effective working relationships with tenants, employees, and the public.
• Skill to: Operate modern office equipment, including computer, phone, and copy machine. Operate a motor vehicle.

Physical and Environmental Requirements: Tasks are performed with moderate supervision without assistance for 40% of the workday; pushing and pulling doors open, lifting, stooping, bending and lifting at least 40 lbs. Walking/standing for long distances for more than 70% of workday. This position may require work inside or outside of the building, as needed by events. Ability to work flexible hours, including nights, weekends and holidays, in addition to normal business hours. Must be able to pass the background. Employee should use precautions & follow safety guidelines.

Note The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor.

Applicants who need reasonable accommodations to complete the application process may contact [phone] for further assistance.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.