Staffing Specialist

Talentoma; Ohio; Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a Staffing Specialist for a fully remote role based in Ohio, United States. You will review candidate inquiries, update applications, and coordinate interviews while maintaining accurate records in Lever and Google Calendar.

The position requires a 40-hour weekly commitment and strong communication with candidates, recruiters, and hiring managers. Responsibilities include initial screening, scheduling, candidate summaries, and timely follow-ups to drive placement.

Qualifications

• High school diploma or equivalent.
• 1-2 years of staffing, recruiting support, or candidate screening experience preferred.
• Familiarity with recruiting stages and screening questions.
• Experience navigating Lever and scheduling via Google Calendar.

Responsibilities

• Review incoming candidate emails, applications, and recruiter requests at shift start.
• Compare candidate experience and availability with opening needs.
• Maintain candidate profiles in Lever with screening outcomes and next steps.
• Conduct initial screening conversations using approved questions.
• Answer candidate inquiries about progress and requirements.
• Arrange interviews using scheduling tools and confirm availability.
• Prepare concise candidate summaries for recruiter review.
• Follow up on outstanding responses and interview feedback.
• Update recruiters on active applications and next steps.
• Close each shift with task review and handoff notes.

Skills

Candidate screening

Interview coordination

Communication

Documentation

Education

High school diploma or equivalent

Tools

Lever

Google Calendar

Job description

Monthly Pay:

$4,220 - $5,731 USD per month

Summary:

Each shift begins with candidate inquiries, application updates, and interview requests waiting for review, helping keep staffing activity moving from initial interest toward placement. This Staffing Specialist sits within the recruiting team, works under a recruiting team lead, and focuses on candidate screening and recruiting follow-through. You work with candidates, recruiters, and hiring managers to clarify requirements, coordinate next steps, and maintain accurate application information throughout the process. This fully remote position offers work from home in Ohio, United States, with all responsibilities handled through desk-based systems and online communication. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming candidate emails, application queues, and recruiter requests at the start of each shift, identifying interview changes, unanswered inquiries, and pending screening tasks.
• Check approved job requirements and recruiter instructions before reviewing applications, comparing stated experience, relevant skills, and candidate availability with the needs of each opening.
• Maintain candidate profiles in an applicant-tracking system such as Lever, entering screening outcomes, current application stages, contact notes, and clearly assigned next steps.
• Conduct initial candidate screening conversations using approved questions, clarify role expectations, and summarize relevant qualifications for recruiters without making unsupported promises about placement outcomes.
• Respond to candidate inquiries about application progress, interview arrangements, and job requirements, using confirmed information and referring selection questions to the responsible recruiter.
• Arrange interviews through a scheduling and calendar system such as Google Calendar, confirming candidate and interviewer availability, meeting links, and any subsequent calendar changes.
• Prepare concise candidate summaries for recruiter review, highlighting relevant experience, stated availability, unanswered questions, and any gaps that require further discussion before advancement.
• Follow up on outstanding candidate responses and interview feedback, recording each contact attempt and escalating stalled decisions or conflicting instructions to the recruiting team lead.
• Update recruiters on active applications and anticipated next steps, keeping candidate communications aligned with confirmed decisions and correcting outdated information before sending further messages.
• Close each shift by reviewing open tasks and handoff notes; quality is judged through screening accuracy, timely turnaround, complete notes, and consistent follow-up.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of staffing, recruiting support, or candidate screening experience preferred.
• Familiarity with recruiting stages, candidate screening questions, interview coordination, and the distinction between screening recommendations and hiring decisions.
• Comfort navigating an applicant-tracking system such as Lever and maintaining clear, accurate candidate profiles.
• Ability to coordinate interview details using a scheduling and calendar system such as Google Calendar.
• Clear verbal and written communication for candidate conversations, recruiter updates, interview confirmations, and respectful follow-up.
• Ability to prioritize competing requests, verify details, handle candidate information carefully, and recognize when recruiter guidance is needed.
• A reliable computer, high-speed internet, and quiet private workspace, plus availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work with daily responsibilities completed from your home workspace.
• Structured onboarding and training on an applicant-tracking system such as Lever and a scheduling and calendar system such as Google Calendar.
• Regular check-ins with the recruiting team lead to review questions, priorities, and progress.
• Opportunities to build candidate screening, interview coordination, recruiting communication, and application tracking skills through practical staffing work.

• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.