HR Specialist

Talentoma; Florida; Remote; USD 47,000 - 64,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking a dedicated Onboarding Coordinator to join our HR team in a fully remote, home-based role based in Florida. You will coordinate onboarding requests, prepare welcome materials, and keep employee data organized while collaborating with managers, recruiters, and training contacts.

The position requires a 40-hour weekly commitment, remote work nationwide within the United States, and familiarity with ADP, Lever, and Calendly to schedule and track onboarding milestones and

Qualifications

• Familiarity with onboarding steps, workplace guidance, and standard HR workflows.
• Ability to use HR systems like ADP and ATS like Lever after training.
• Maintain organized employee information and current status notes.

Responsibilities

• Monitor HR inboxes, queues, emails, and tickets for onboarding questions and next steps.
• Review onboarding requests for completeness before coordinating.
• Enter and update onboarding details in the HR system with clear notes.

Skills

Clear communication

Verbal communication

Attention to detail

Time management

Professionalism

Problem solving

Reliable internet

Education

High school diploma or equivalent

Tools

ADP

Lever

Calendly

Job description

Monthly Pay: $4,220 - $5,731 USD per month

Summary:

This role supports employee onboarding by coordinating incoming requests, preparing welcome materials, and keeping employee information organized. The specialist sits within the HR team and works under an HR team lead. The role works with new employees, hiring managers, recruiters, training contacts, and internal support partners to keep each onboarding step moving. This fully remote, work from home position is based in Florida, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Monitor shared HR inboxes, request queues, emails, and internal tickets for onboarding questions, status updates, orientation needs, and required next steps.
• Review incoming onboarding requests for complete names, start details, manager contacts, assigned tasks, and required approvals before beginning coordination.
• Enter and update employee onboarding details in an HR system such as ADP, using clear notes that explain actions taken, pending items, and responsible contacts.
• Coordinate candidate handoff information from an applicant-tracking system such as Lever and confirm that internal contacts receive the appropriate next-step details.
• Arrange introductory meetings and orientation sessions through a scheduling and calendar platform such as Calendly, resolving conflicts with managers, recruiters, and training contacts.
• Prepare standard welcome messages, orientation checklists, and internal task reminders using approved templates, current workplace guidance, and established team procedures.
• Respond to routine employee and manager questions by email or phone, providing accurate process information or directing questions to the appropriate HR contact.
• Track onboarding milestones, confirm that assigned internal tasks are progressing, and communicate status updates to managers and recruiters when needed.
• Follow up on missing onboarding items within established timeframes, clarify incomplete requests, and record each outreach attempt in the assigned system.
• Escalate unclear requests, sensitive employee concerns, system access issues, delayed approvals, or unresolved questions to the HR team lead or designated internal partner.
• Review completed onboarding activities for accuracy, turnaround, complete notes, and timely follow-up before marking work ready for final review.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of related HR, employee support, or onboarding coordination experience preferred.
• Familiarity with employee onboarding steps, workplace guidance, orientation activities, internal request handling, and standard HR workflows.
• Ability to use an HR system such as ADP and an applicant-tracking system such as Lever after structured training.
• Ability to maintain organized employee information, follow established procedures, identify missing request details, and keep status notes current.
• Clear and professional written and verbal communication when assisting employees, managers, recruiters, training contacts, and internal partners.
• Sound judgment when handling sensitive employee questions, protecting workplace confidentiality, and knowing when to involve the HR team lead.
• Comfortable coordinating orientation meetings through a scheduling and calendar platform such as Calendly and communicating changes promptly to participants.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from a home-based desk environment in Florida, United States.
• Structured onboarding and training on ADP, Lever, Calendly, and team workflows.
• Regular check-ins with the HR team lead for guidance, priorities, questions, and feedback.
• Skill building in employee onboarding coordination, workplace procedures, request tracking, meeting support, and stakeholder assistance.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.