Staffing Scheduling Coordinator

Belmont Village Senior Living; Coral Gables (FL); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Career Growth and Training programs

BV Cares support program

Exclusive discounts

Continuing education courses

Employee milestone celebrations

Referral bonus opportunities

Job summary

Belmont Village Senior Living is seeking a Staffing Coordinator to efficiently schedule Nurses, Med Techs and Caregivers, manage time off, track attendance, and support daily operations. You will assist the Director of Resident Care Services with resident files and clerical tasks in a fast-paced senior living environment.

The ideal candidate is reliable, empathetic, and excels in a demanding setting, delivering exceptional hospitality and ensuring residents thrive as they age.

Qualifications

• Must have a High School diploma or equivalent.
• Proficient with MS Office; basic Excel experience.
• Clear written and verbal English communication.
• Capable of handling confidential information responsibly.
• Demonstrates initiative and reliable critical thinking skills.

Responsibilities

• Coordinate 24 hour work schedules including coverage for call offs and approved time off requests using On Shift scheduling software.
• Manage staffing schedules to fairly distribute work hours and minimize overtime/labour hours.
• Coordinate new hire training and support orientation process.
• Data entry and administrative clerical tasks related to payroll, time & attendance in Kronos.
• Prioritize hospitality, customer service and resident satisfaction in every interaction.

Skills

English and communication

Team orientation

Reliability/attendance

Growth mindset

Education

High School diploma or equivalent

Tools

MS Office

Excel

Job description

About The Role

As a Staffing Coordinator at Belmont Village Senior Living, you will be responsible for scheduling Nurses, Med Techs and Caregivers, coordinating time off requests, tracking overtime, creating daily assignment sheets, scheduling breaks and tracking attendance. This position supports the Director of Resident Care Services with resident files and clerical duties. The ideal candidate is reliable, takes pride in their work, and demonstrates empathy. They excel in a fast-paced, physically active position, collaborate effectively, and embrace a growth mindset, prioritizing exceptional hospitality and helping seniors to thrive as they age.

Your Typical Responsibilities

• Coordinate 24 hour work schedules including coverage for call offs and approved time off requests using On Shift scheduling software
• Effectively manage staffing schedules to fairly distribute work hours, keep overtime to a minimum and minimize contract labor hours
• Coordinate new hire training and support new employee orientation process
• Data entry and administrative clerical support related to department supplies, payroll, time & attendance in Kronos.
• Make hospitality, customer service, and resident satisfaction your top priorities in every interaction

Minimum Qualifications

• High School diploma or equivalent
• Demonstrated success with MS Office suite including basic Excel experience
• Proficient reading, comprehension, writing and mathematical ability
• Must be able to communicate clearly in verbal and written English
• Capable of handling confidential information responsibly
• Demonstrates initiative and reliable critical thinking skills
• Professional, pleasant and team oriented attitude
• Consistent and reliable attendance is essential for all Belmont Village employees to ensure the successful operation of the community

Please note that the above Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties and skills required.

Belmont Village Perks

• Career Growth and Training programs led by Belmont Village subject matter experts
• BV Cares direct employee support program for severe and unexpected hardships
• Exclusive discounts and offers from leading retailers and brands
• Complimentary unlimited continuing education courses
• Celebration of Employee Milestones and Achievements
• Referral bonus opportunities

About The Company

Belmont Village Senior Living owns, manages, and operates luxury senior living communities across the United States and in Mexico City, Mexico. Our diverse teams are composed of servant leaders who thrive in hands-on, fast-paced, and physically active roles. Our most successful team members are deeply committed to serving seniors and align closely with our core values: Trust, Respect, Teamwork, Dignity, Integrity, Ownership, and Learning. With a strong strategic development plan in place, Belmont Village is proud to provide a wide range of opportunities for internal growth and career advancement.

Benefits Available

Belmont Village Senior Living offers full-time employees medical, dental, vision, mental health, and prescription benefits along with Paid Time Off, 401(k) savings with employer match, short-term disability, long-term disability, and life insurance.

EOE

Belmont Village Senior Living is proud to be an Equal Opportunity Employer.

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